Meeting Services Coordinator

Dykema•,

8h•Onsite

About The Position

Dykema Gossett PLLC, a leading national law firm, is seeking to hire a Meeting Services Coordinator for our Dallas office. The Meeting Services Coordinator will set up and maintain conference rooms, pantries, and lunchrooms. Set up all beverages and food services for meetings in conference rooms. Order food service supplies for Conference Center, pantries and lunchrooms. Responsible for organization and presentation of all conference rooms.

Requirements

High school diploma, equivalent educational training.
Two to three years office experience.
Excellent communication and organizational skills.
Knowledge of Word or other word processing software required.
Ability to be self-motivated and work independently.
High degree of confidentiality regarding clients, guests, conversations, etc.

Nice To Haves

Two years post-high school is preferred.

Responsibilities

Responsible for organization and presentation of all conference rooms in the Dallas office.
Monitors AskCody and coordinates with Receptionist regarding meeting schedules, ensuring high level support of the Conference Center.
Sets up beverages and condiments for all meetings, as requested.
Sets up and arranges presentation of food that has been delivered for meetings in conference rooms.
Maintains inventory of food service and beverage items, ordering supplies from vendors as needed.
Stocks and maintains all pantries, kitchens and lunchrooms.
Confirms pantry equipment is operating properly, and contact vendors for service, as needed.
Place food orders as needed.
Assists with receptions and special events.
Assists the Office Administrator with filling facility service requests from Members and personnel working closely with the Office Administrator as required following established guidelines/procedures.
Serves as back-up for reception and performing other duties as assigned.
Assists with other responsibilities as requested.