Contracts Specialist Jobs

About The Position

Requirements

• Bachelor’s Degree required (Business, Construction Management, Engineering, or related field preferred).
• 5+ years of experience in contract administration at a General Contractor or EPC, preferably within large-scale or complex construction environments.
• Proven ability to manage fluctuating daily priorities and multiple concurrent projects.
• Exceptional organizational and documentation skills with a sharp attention to detail.
• Strong interpersonal communication across all organizational levels — from administrative staff to executive leadership.
• High proficiency in Microsoft Office Suite (especially Word and Excel), including expertise in using tracked changes and document comparisons.
• Comfortable leading or presenting to diverse groups, including clients and internal stakeholders.
• Ability to work independently while maintaining a collaborative, team-oriented approach.

Nice To Haves

• Experience with Adobe Acrobat and/or Bluebeam preferred.

Responsibilities

• Take ownership of contract redlining and negotiation process from inception to delivery.
• Maintain and track accurate version control for exhibits, agreements, and supporting documentation.
• Perform document management functions — organizing internal and external repositories, maintaining current records, and ensuring that file structures are properly maintained.
• Take comprehensive notes during contract, exhibit, and coordination calls.
• Coordinate cross-departmental communication, scheduling, and follow-ups on behalf of the proposal team.
• Deliver weekly status reports and exhibit updates to Project Managers, leadership, and key stakeholders.
• Serve as a liaison between internal departments, external partners, and clients — ensuring clear communication of project needs and deadlines.
• Lead or facilitate client and stakeholder meetings, taking detailed action notes and ensuring accountability for deliverables and timelines.
• Monitor project closeout to verify all contractual obligations are fully documented and fulfilled.
• Provide guidance and support to project management teams in drafting or proofreading contractual notices and letters.
• Support Legal and Project teams during mediation, arbitration, or litigation processes as needed.
• Compare, track, and merge contractual documents and exhibits using Microsoft Word (Tracked Changes).
• Perform additional related duties as assigned.

Benefits

• Paid Company Holidays
• Paid PTO
• Medical, Dental, Vision, FSA/HSA, Short Term/Long Term Disability, 401K with matching contribution