Contracts Specialist

Invoca • Los Angeles, CA

23h • $75,000 - $100,000

About The Position

Invoca is seeking an organized, detail-oriented Contract Specialist to support the day-to-day execution of its contracting process. This role reports to the Senior Director, Legal, and is responsible for preparing, reviewing, and processing customer and vendor agreements. The specialist will maintain contract systems, ensure accuracy, and help Sales and Legal move deals through the pipeline efficiently. This is an individual contributor role ideal for someone early-to-mid career in contracts, legal operations, or sales operations looking to gain expertise in SaaS and AI commercial agreements.

Requirements

• 1+ years of experience in contract administration, legal operations, sales operations, or a paralegal role, ideally at a SaaS or technology company.
• Familiarity with standard SaaS commercial terms, such as subscriptions, order forms, and SLAs, is a plus.
• Experience with contract lifecycle management (CLM) tools (e.g., Ironclad and e-signature platforms (DocuSign) preferred.
• Familiarity with CRM systems, such as Salesforce, is a plus.
• Strong attention to detail and comfort working with a high volume of documents and competing deadlines.
• Strong written communication skills and a service-oriented mindset when working with internal stakeholders.
• Bachelor's degree or equivalent experience; a paralegal certificate is a plus but not required.

Nice To Haves

• Familiarity with standard SaaS commercial terms, such as subscriptions, order forms, and SLAs.
• Experience with contract lifecycle management (CLM) tools (e.g., Ironclad and e-signature platforms (DocuSign).
• Familiarity with CRM systems, such as Salesforce.
• A paralegal certificate.

Responsibilities

• Prepare and generate standard contracts, order forms, NDAs, and amendments from approved templates.
• Perform first-pass review of incoming contracts and redlines, flagging non-standard terms or deviations from the playbook for escalation.
• Route contracts through internal review and approval workflows (Legal, Finance, Security, Deal Desk) and track status to keep deals on schedule.
• Manage contract execution via e-signature platforms and ensure fully executed agreements are properly filed.
• Maintain the contract repository with accurate metadata, including key dates, renewal terms, pricing, and obligations.
• Respond to internal requests for contract lookups, summaries, or status updates from the business.
• Support basic data privacy and security documentation requests, such as DPAs and security questionnaires, under guidance from Legal.
• Help maintain and update contract templates, clause libraries, and playbooks, including AI-specific terms such as data usage, model training, and IP.
• Identify process inefficiencies and support initiatives to improve contracting speed and accuracy.
• Assist with special projects such as audits, due diligence, or contract migrations.

Benefits

• Base Salary: $75,000–$100,000
• Variable Compensation: Bonus and/or commission eligibility, where applicable.
• Equity: All employees are invited to share in Invoca's success through our stock option program.
• Day-One Health Benefits – Medical, dental, and vision coverage begins on your first day of employment for U.S.-based teammates.
• Mental Wellbeing – Access to mental wellbeing support and an Employee Assistance Program (EAP).
• Wellness Subsidy – Reimbursement that can be applied toward gym memberships, fitness classes, and more.
• Flexible Time Off – We encourage a healthy work-life balance. Our flexible paid time off policy gives you the flexibility to recharge and take time away when you need it.
• Paid Holidays – Invoca provides 20 U.S. paid holidays, including a winter break, giving you time to rest, recharge, and spend time with friends and family.
• Paid Family Leave – Up to 12 weeks of 100% paid leave for baby bonding, adoption, and caring for family members.
• Paid Medical Leave – Up to 12 weeks of 100% paid leave for childbirth and medical needs.
• Enterprise-Grade AI Tools – Access to industry-leading enterprise AI tools, including leading LLMs and agentic AI workflow solutions to help you maximize productivity and work more effectively.
• Professional Development – Annual reimbursement of up to $1,000 per fiscal year to support learning, certifications, conferences, and other professional development opportunities.
• 401(k) – Invoca offers a 401(k) plan through Fidelity with a company match of up to 4%.
• Recognition Programs – We celebrate great work through company-wide and team recognition programs, including President's Club and quarterly and departmental awards recognizing innovation, execution, and customer impact.
• InVacation (Sabbatical) – As a thank-you to our long-term team members, we offer a sabbatical after seven years of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level