Contracts Specialist

bbb7835e-3833-44fd-9ad9-e37beab84893 • Irvine, CA

2d • $82,000 - $91,000

About The Position

HORIBA is seeking a Contracts Specialist to join its legal department in Irvine, California. The role manages contract workflows and administers the organization’s contract lifecycle management (CLM) system. The specialist coordinates and reviews contracts with business teams to ensure efficient processing, accurate tracking, and compliance with company policies and procedures.

The position reviews routine commercial agreements against approved templates, playbooks, and standards; identifies and escalates non-standard terms and risks; and prepares and coordinates contract documents throughout their lifecycle. It also maintains the CLM system, monitors contract obligations and key dates, supports reporting and compliance, improves processes, and provides training and status updates to business stakeholders and leadership.

HORIBA offers a competitive compensation package. The expected salary range is $82,000 to $91,000.

Requirements

• 3–5+ years of experience in contract administration, contract management, legal operations, or equivalent experience.
• Experience working with contract lifecycle management (CLM) systems, including developing workflows, templates, or reporting within a CLM system.
• Familiarity with commercial contract terms and risk assessment.
• Strong analytical, organizational, and document management skills.
• Excellent written and verbal communication skills.
• Ability to manage and support multiple projects and deadlines.
• Attention to detail and excellent analytical and problem-solving skills.
• Ability to work independently and in a team environment.
• Ability to work effectively with all levels of employees and management.
• Bachelor’s degree in business management or administration, legal studies, paralegal studies, or a similar field of study, or equivalent experience.

Nice To Haves

• Experience in a corporate legal department or technology company is preferred.
• Additional certifications in contract management are a plus.

Responsibilities

• Review routine commercial agreements and standard contract terms against approved templates, playbooks, and company standards.
• Identify non-standard terms and escalate legal or business risks as appropriate.
• Prepare, revise, and coordinate contracts, amendments, renewals, and termination agreements.
• Track contract status and facilitate internal review and approval processes.
• Support negotiations of standard business terms with customers, vendors, and partners.
• Administer and maintain the company’s contract management system.
• Manage contract intake, workflow routing, approvals, execution, and repository management.
• Monitor contract obligations, key dates, renewals, and expirations.
• Generate reports and dashboards on contract activity, cycle times, and compliance metrics.
• Support electronic signature processes and document retention requirements.
• Maintain contract templates, clause libraries, and playbooks.
• Assist with process improvements to increase efficiency and reduce turnaround times.
• Support internal audits and compliance initiatives.
• Ensure contracts are stored and managed in accordance with company policies.
• Partner with procurement, sales, and operations teams throughout the contract lifecycle.
• Train business users on contract processes and CLM system functionality.
• Provide contract status updates and reporting to leadership.

Benefits

• 401(k) plan with match
• Company-paid employee group dental, vision, life, and short- and long-term disability insurance
• Medical insurance, family dental and vision insurance, and supplemental life insurance available with reasonable employee contributions
• Employee assistance program
• Paid holidays, vacation, and sick time
• Flexible spending accounts
• Educational reimbursement
• Commuter benefit programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level