Procurement and Contracts Support Specialist V - Procurement, Assistance, Compliance, & Training

Hawaii State Department of Education•Waipahu, HI

12d•Onsite

About The Position

This role involves developing and revising purchasing policies, procedures, and guidelines. The specialist will serve as a technical resource for the Procurement Officer and others, ensuring compliance with various state and federal regulations, as well as departmental policies. Responsibilities include conducting periodic reviews and audits of procurement and contracting practices, investigating complaints, and resolving complex contract compliance issues. The position may also involve training and mentoring lower-level specialists and performing work similar to that of a Procurement and Contracts Support Specialist IV.

Requirements

Graduation from an accredited four-year college or university with a Bachelor’s degree.
Excess experience of the type and quality described below or any administrative, professional, technical or other responsible work, which required a high degree of analytical skill, may be substituted for education on a year-for-year basis.
Applicants must have had progressively responsible professional or other responsible analytical work which involved gathering, evaluating and analyzing facts and other pertinent information required to resolve problems and/or to determine and recommend appropriate courses of action.
Experience must have demonstrated the ability to elicit information orally and in writing, apply problem-solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives, and prepare clear and concise written reports and recommendations for action.
Professional experience in an area related to procurement and/or contracts administration requiring the knowledge and application of formal procurement and/or contracting methods (i.e. development or processing of formal bid specifications and/or contract development), principles, and standards for the purpose of developing, reviewing, analyzing, and auditing procurement and contracts activities, ensuring compliance with applicable laws, policies, procedures, rules, and related requirements.
For Procurement and Contracts Support Specialist V and VI, at least one year of the required Specialized Experience must have been at a level comparable to the Procurement and Contracts Support Specialist IV level in the Hawaii State government.
Applicants must possess a current, valid driver's license.

Nice To Haves

Supervisory aptitude rather than actual supervisory experience may be accepted for the Procurement and Contracts Support Specialist V level.
Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Responsibilities

Revises, clarifies, or develops purchasing policies, procedures, practices and guidelines for the use of staff as required.
Reviews outgoing correspondence drafted by staff.
Serves as technical resource to the Procurement Officer, administrators, and bidders to ensure compliance with Procurement Code, applicable state and federal administrative rules and regulations, other policies or procedures governing state agencies and organizations, and departmental policies or procedures.
Conducts periodic reviews of departmental procurement practices, including recommending appropriate revisions to procurement policies and procedures.
Conducts periodic audits of schools and offices in all areas of procurement and contracting to evaluate compliance with Procurement Code and departmental policies and procedures.
Prepares reports and briefs senior management officials on findings and recommendations to correct procurement and contracting deficiencies.
Investigates complaints or controversies from department requisitioners and/or vendors or contractors.
Reports findings of fact and recommends appropriate or corrective action.
Resolves the most complex contract compliance issues (e.g. contract modifications, change orders, interpretations, time delays, cost overruns, transfer or assignments of contracts and other unforeseen circumstances).
May train, guide or mentor lower level specialists.
Performs work described at the lower level in relation to most complex, specialized and technical work assignments.