Contracts, Compliance & Procurement Coordinator
HANAC, Inc.•New York, NY
•$60,000 - $60,000•Onsite
About The Position
The Contracts, Compliance & Procurement Coordinator is responsible for coordinating, tracking, and maintaining HANAC's day-to-day administrative, contractual, procurement, and compliance activities under the direction of the Director of Social Service Programs, Grants Administration and Compliance. The Coordinator works closely with program, finance, purchasing, human resources, and administrative staff to ensure that required documents, reports, registrations, contracts, purchasing activities, and compliance submissions are completed accurately and within established deadlines.
Requirements
- Strong organizational, communication, follow-up, and attention-to-detail skills.
- Ability to manage multiple deadlines and priorities.
- Proficiency in Microsoft Word and Excel.
- Ability to maintain confidentiality and work effectively with staff, vendors, subcontractors, and government agencies.
Nice To Haves
- Bachelor's degree in business, public administration, nonprofit management, or related field preferred; relevant experience may substitute.
- Experience in contracts, compliance, procurement, administration, or nonprofit/government-funded programs preferred.
- Experience with PASSPort, SAM.gov, JCOPE, or government procurement systems is a plus.
- Bilingual Spanish/English is a plus.
Responsibilities
- Track contracts, compliance requirements, deadlines, renewals, reports, and registrations.
- Maintain compliance calendars, contract files, and required records.
- Assist with government filings, including PASSPort, SAM.gov, JCOPE, vendor questionnaires, and other required systems.
- Assist with contracts, subcontract agreements, renewals, amendments, and vendor compliance documentation.
- Support purchasing and procurement activities, including quotes, purchase orders, approvals, and vendor documentation.
- Prepare and maintain documentation for audits, monitoring visits, and funder reviews.
- Follow up on missing documentation and outstanding compliance requirements and report significant issues to the Director.
- Provide coverage for colleagues during vacations and other absences.
- Assist with purchasing and administrative functions.
- Coordinate events as needed.
- Perform other duties assigned by the Director.
- Maintain flexibility and provide coverage for essential administrative functions when other staff members are absent.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
