Contracts Specialist Jobs

About The Position

Requirements

• 3+ years of contract administration, contract management, paralegal, or related experience
• Experience supporting government contracts and commercial agreements
• Experience reviewing and negotiating contract terms and conditions
• Familiarity with proposal support and contract compliance activities
• Strong understanding of FAR, DFARS, and government contracting principles
• Working knowledge of Cost Accounting Standards (CAS) and contract compliance requirements
• Knowledge of U.S. import/export regulations and international trade compliance
• Understanding of contractual risk management and mitigation practices
• Strong analytical and problem-solving abilities
• Excellent attention to detail and organizational skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines simultaneously
• Ability to work collaboratively across multiple departments and levels of the organization
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint
• Must be authorized to work in the U.S. without the company’s immigration sponsorship now or in the future.

Nice To Haves

• Experience working with contract management systems, ERP systems, or government contracting platforms
• Paralegal experience focused on contract law
• Law degree or legal studies background
• Experience supporting aerospace, defense, manufacturing, or government contracting organizations

Responsibilities

• Review and administration of customer, vendor, and subcontract agreements
• Contract compliance and risk management activities
• Proposal support and contractual representations and certifications
• Import/export compliance processes and documentation
• Government property reporting and contract closeout activities
• Support of corporate registrations, certifications, and regulatory requirements
• Contract Administration & Compliance: Review incoming customer and vendor contracts, modifications, and agreements to identify contractual risks and compliance requirements
• Coordinate internally and externally to resolve contract issues and negotiate acceptable terms
• Support contract execution, administration, and closeout activities
• Ensure contract requirements are properly communicated and flowed down to subcontractors and suppliers
• Review program set up at contract award and coordinate with Finance and Program Management to ensure accuracy
• Monitor contractual obligations and support compliance with customer requirements
• Draft and review agreements including NDAs, Master Purchase Agreements, Long-Term Agreements, Referral Agreements, and other business contracts
• Proposal & Business Support: Support proposal preparation activities, including representations and certifications
• Complete customer-required forms and contractual documentation
• Support pricing compliance activities and proposal reviews
• Assist with contract negotiations as required
• Coordinate customer and vendor portal registrations and account maintenance
• Subcontracts & Supplier Agreements: Prepare and review Statements of Work (SOWs), sole source justifications, and contract flow downs
• Review and administer subcontractor and vendor agreements
• Process supplier onboarding documentation and compliance questionnaires
• Support supplier compliance with contractual requirements
• Import, Export & Regulatory Compliance: Support compliance with U.S. import/export regulations and trade requirements
• Review export-controlled transactions and foreign orders for compliance concerns
• Assist with export classifications and license applications
• Maintain DDTC registrations and related compliance records
• Develop and maintain export compliance procedures and training materials
• Advise internal stakeholders on export compliance requirements and associated risks
• Coordinate activities with freight forwarders, customs brokers, and government agencies as needed
• Government Property & Corporate Compliance: Support government property tracking and reporting requirements
• Assist with SAM.gov, SBA, and other regulatory registrations
• Support insurance compliance reviews and customer requirements
• Maintain records and documentation supporting audits and compliance activities
• Credit & Accounts Receivable Support: Assist with customer credit reviews and approval processes
• Support collection efforts for past due accounts
• Coordinate with third-party collection agencies as needed
• Evaluate customer and vendor credit terms and associated risks

Benefits

• Salary Range: $75,000 – $125,000 (based on experience and skillset)
• 100% Employer-Paid Medical & Dental
• Annual Bonus Program
• 401(k) with 5% Match
• Employee Stock Option Program
• 9/80 Work Schedule (every other Friday off)
• 8 Paid Holidays + Generous PTO (up to 4 weeks after 5 years)
• $2,500 Tuition Reimbursement