Contracts Specialist Jobs

About The Position

Requirements

• Bachelor’s degree, normally obtained through four years of college, with broad knowledge in a general professional or technical field.
• At least one year of work-related experience.
• Strong organization and attention to detail, with the ability to manage multiple assignments and meet deadlines without diminishing work quality.
• Critical-thinking and problem-solving skills.
• Verbal, written, and interpersonal communication skills, including the ability to listen to and follow instructions, coordinate with team members, and present ideas.
• Customer service and time management skills.
• Proficiency in Microsoft Word and PowerPoint.
• Working knowledge of Excel, SharePoint, Microsoft Access, and/or SmartSheet.
• Ability to work independently and in a team environment.

Nice To Haves

• Experience in public-sector contracting or public-sector procurement.
• Familiarity with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200) and the Uniform Grant Management Standards (UGMS).

Responsibilities

• Assist with reviewing and investigating governing laws and regulations to support policy and procedure development, decision-making, and departmental functions.
• Support development of template and project-specific agreements and amendments.
• Assist with review, approval, and execution of agreements and amendments with internal and external partners.
• Support procurement of consultants and other products or services by organizing meetings, compiling documentation, preparing schedules, and communicating with partners.
• Support development and implementation of the Transportation Department’s federally required Disadvantaged Business Enterprise Program.
• Assist with oversight of subrecipient procurement reviews and compliance requirements, including drafting policies, procedures, and compliance communications.
• Assist with oversight of consultant and subcontractor payment reviews and compliance requirements, including drafting policies, procedures, and compliance communications.
• Assist with development of grant applications.
• Support preparation and review of information for committee and board actions.
• Communicate with internal and external transportation partners through supervisor-reviewed drafts, transmittals, and other methods.
• Assist with pre-award and subrecipient risk assessments.
• Assist with development and implementation of the Transportation Department’s asset inventory and monitoring of subrecipients.
• Update tracking tools for agreements, approvals, departmental compliance requirements, and other actions.
• Create and maintain project records.

Benefits

• Generous benefits
• Friendly atmosphere with open communications for cooperative decision-making
• Challenging opportunities
• Environment encouraging individual and team growth, responsibility, and innovation
• Mandatory and elective retirement plans developed specifically for public-sector retirement plan participants