Contracts Specialist

Energy Trust of Oregon•Portland, OR

About The Position

The Contracts Specialist supports Energy Trust of Oregon’s programs and operations through contracting, procurement, contract administration, and customer program participation and incentive forms. The role negotiates, drafts, reviews, and finalizes agreements; helps ensure that contracts and forms align with organizational policies, procedures, and program requirements; identifies contracting issues and supports efforts to reduce risk and improve workflows; and provides contracting guidance to staff throughout the organization. Contract types and complexity vary and may include nondisclosure, licensing, software, and services agreements. More complex matters are supported in coordination with senior contracts management and legal staff. If the incumbent is not an attorney, work that is legal in nature is performed under attorney oversight. The position also supports competitive solicitations and contractor selection, including inclusive procurement requirements; develops and reviews forms that define program participation obligations; helps integrate contracts and forms with organizational data systems; and maintains contract records. It is not supervisory. The role reports to the Sr. Contracts Manager, is expected to report to the Portland office at least quarterly and attend monthly team meetings, and may travel as needed for regional board meetings and community events. Energy Trust offers remote, hybrid, and in-office work options and is open to candidates living throughout Oregon and Washington.

Requirements

Bachelor’s degree in business, contracts management, procurement, legal studies, or a related field, or an equivalent combination of education and directly related experience.
At least 3 years of progressively responsible experience in contracting, procurement, contract administration, or similar directly related work.
Demonstrated experience negotiating and developing contracts, with sound contract negotiation and administration skills.
Demonstrated knowledge and experience with contracting language, processes, and systems.
Exceptional interpersonal skills and demonstrated ability to build rapport and collaborate across disciplines and with contract counterparties.
Strong written and oral communication skills.
Ability to prioritize and reprioritize work, perform under pressure, adapt to changing demands, meet deadlines, and work in a fast-paced environment.
Demonstrated problem-solving and critical-thinking skills.
Strong organizational and time-management skills, with attention to detail and accuracy.
Strong customer-service skills and experience working effectively in culturally diverse settings and groups.
Proficiency with Microsoft Office software, including Word, Excel, Outlook, OneDrive, and Copilot; meeting collaboration software such as Teams or Zoom; SharePoint; and Adobe and DocuSign, along with willingness to learn new skills and applications.
Ability to use discretion, protect confidential legal and financial information, exercise sound judgment, and take appropriate initiative.

Nice To Haves

Juris Doctor (J.D.) from an ABA-accredited law school.
Experience in energy efficiency, renewable energy, or the utility industry.

Responsibilities

Negotiate, draft, and finalize contracts for Energy Trust programs, projects, and operations.
Support complex contracting matters in coordination with senior contracts management and legal staff.
Review contract scopes and terms for consistency with organizational policies, principles, and program needs, and identify issues requiring legal review.
Develop and review program forms defining obligations and responsibilities for program participation, incentives, and grant funding.
Create or edit letters, memos, and other documents that translate program requirements into legally sufficient documentation.
Support plain-language contract improvements and enhancements to contracting processes, systems, administration, and compliance.
Research contracting and procurement topics; gather and compile information; and prepare memos or reports.
Analyze regulatory frameworks and apply them to contracting situations.
Reinforce consistency in organizational policies and procedures and advise staff on competitive solicitation, contracting requirements, and contract administration.
Support staff in developing competitive solicitations, including requests for proposals, and reviewing proposals under procurement policies and procedures.
Help integrate contracts and forms with Energy Trust data systems and maintain contracts and contract records.
Represent Energy Trust in public settings as needed, including regional board meetings and community events.
Perform other job-related duties as assigned and perform all job functions safely.