Contracts Specialist

Energy Trust of Oregon•Portland, OR

3d•$81,600 - $102,800

About The Position

The Contracts Specialist supports Energy Trust of Oregon’s programs and operations by providing contract and customer-participation-form services, procurement support, and contract administration. The position analyzes information, helps resolve contracting issues, supports risk reduction and process improvements, and provides contracting guidance to staff across the organization. The specialist negotiates, drafts, reviews, and finalizes agreements and program forms; supports competitive solicitations and contractor selection in accordance with organizational policies and inclusive procurement requirements; helps integrate contracts and forms with data systems; and maintains contract records. The work spans agreements of varying type and complexity, including nondisclosure, licensing, software, and services agreements. More complex matters are handled with senior contracts management and legal staff. If the employee is not an attorney, legal work is performed under attorney oversight. The position has no supervisory responsibilities. The role reports to the Sr. Contracts Manager. It is open to candidates living throughout Oregon and Washington, with quarterly minimum reporting to the Portland office, monthly team meetings, additional in-person meetings as determined by the General Counsel, and travel as needed for regional board meetings and community events. The position is full-time and contract, with an anticipated start as soon as possible. The position is open until filled.

Requirements

Bachelor’s degree in business, contracts management, procurement, legal studies, or a related field, or an equivalent combination of education and directly related experience.
At least 3 years of progressively responsible experience in contracting, procurement, contract administration, or similar directly related work.
Demonstrated experience negotiating and developing contracts, with sound contract negotiation and administration skills.
Demonstrated knowledge and experience with contracting language, processes, and systems.
Strong interpersonal skills and demonstrated ability to build rapport and collaborate across disciplines and with contract counterparties.
Strong written and oral communication skills.
Ability to prioritize and reprioritize work, perform under pressure, adapt to changing demands, meet deadlines, and work effectively in a fast-paced environment.
Demonstrated problem-solving and critical-thinking skills.
Strong organizational and time-management skills, attention to detail, and accuracy.
Strong customer-service skills and experience working effectively in culturally diverse settings and groups.
Proficiency with Microsoft Office, including Word, Excel, Outlook, OneDrive, and Copilot; meeting and collaboration software such as Teams or Zoom; SharePoint; and Adobe and DocuSign, along with willingness to learn new applications.
Ability to use discretion, protect confidential legal and financial information, exercise sound judgment, and take appropriate initiative.
If not an attorney, perform work that is legal in nature under the oversight of an attorney.

Nice To Haves

Juris Doctor (J.D.) from an ABA-accredited law school.
Experience in energy efficiency, renewable energy, or the utility industry.

Responsibilities

Negotiate and draft contracts for a range of programs and projects, including nondisclosure, licensing, software, services, and other agreements.
Support more complex contracting matters in coordination with senior contracts management and legal staff.
Review contract scopes and terms for consistency with Energy Trust policies, principles, and program needs, and identify issues requiring additional legal review.
Develop and review program forms defining energy-program participation obligations and responsibilities.
Create or edit letters, memos, and other documents translating program requirements into legally sufficient documentation.
Support plain-language contract improvements and enhancements to contracting processes, systems, administration, and compliance.
Research contracting and procurement topics, compile information and data, and prepare memos or reports.
Analyze regulatory frameworks and apply them to relevant contracting situations.
Promote consistency in organizational policies and procedures and provide guidance on competitive solicitation, contracting requirements, and administration.
Support development of competitive solicitations, including requests for proposals, and review proposals in accordance with procurement policies and procedures.
Help integrate contracts and forms with Energy Trust data systems and maintain contracts and contract records.
Perform all job functions safely and carry out other job-related duties as assigned.