Assistant Jobs

About The Position

Requirements

• High school diploma or GED with 5 + years of experience in related administrative roles.
• 5+ years of experience supporting multiple leaders in an administrative assistant capacity.
• 5+ years of experience using Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
• 1+ year of experience using common enterprise tools such as Workday, Concur, SharePoint, and collaboration platforms.

Nice To Haves

• Adapt quickly and thoughtfully to competing demands, resolving requests accurately and efficiently.
• Demonstrate strong teamwork, collaboration, and partnership skills.
• Communicate clearly, professionally, and effectively with stakeholders at all levels, both inside and outside Intel.
• Balance multiple priorities while maintaining high-quality execution, timely follow-through, and progress on key deliverables.
• Anticipate potential issues, identify practical solutions, and proactively mitigate risks.
• Work independently with sound judgment in ambiguous situations while knowing when to engage partners for alignment.
• Operate with professionalism, composure, and discretion in a fast-paced, dynamic environment.
• Apply advanced written and verbal communication skills in support of executive-level administrative needs.
• Handle confidential information with discretion while delivering a high level of service to customers and internal partners.

Responsibilities

• Organize and manage highly complex calendars for two or more leaders, maintaining executive agendas and coordinating appointments, customer meetings, conferences, and related commitments.
• Coordinate comprehensive domestic and international travel arrangements, including visa processing when required, and prepare accurate expense reports.
• Support departmental, quarterly, recognition, conference, and face-to-face events by planning agendas, coordinating logistics, and partnering across the organization to ensure smooth execution.
• Manage department meeting logistics and maintain key administrative resources, including organizational charts, PDLs, SharePoint sites, Microsoft Teams sites, and Santa Clara office space coordination.
• Use Microsoft tools, Intel tools, purchasing systems, and finance systems to support tactical projects, administrative tasks, supply orders, CR coordination, and purchasing activities.
• Partner closely with senior and executive administrative staff, contributing productively and collaboratively as a member of the broader administrative team.

Benefits

• Competitive pay
• Stock bonuses
• Health insurance
• Retirement benefits
• Vacation