Legal Support Assistant

Seyfarth Shaw LLP•Los Angeles, CA

10h•Hybrid

About The Position

As a Litigation Legal Support Assistant, you will provide a variety of legal assistant and administrative duties for assigned attorneys in our Labor and Employment practice. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. This position is based out of our Century City office: 2029 Century Park East, Suite 3500, Los Angeles, CA 90067. The daily schedule is 8:30 am - 5:00 pm OR 9:00 am - 5:30 pm, with a hybrid schedule of 3 days in office per week.

Requirements

3-5 years of litigation legal assistant experience required
Recent experience at a large, national firm.
Strong proofreading skills, attention to detail and solid grammar/spelling skills.
High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
Legal citation and legal terminology expertise.
Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte or similar technology.
The ability to organize, prioritize and meet the demands off multiple attorney assignments.
Flexibility to work overtime occasionally.
Good attendance and punctuality

Nice To Haves

Labor and Employment experience preferred

Responsibilities

Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.
File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys.
Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
Proofread documents and check for appropriate formatting, spelling and grammar.
Maintain good public relations with clients.
Review all incoming mail, distribute to teams as needed and upload to the DMS.
Prepare documents and packages for mail, messenger and overnight delivery.
Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
Enter attorney time. Send time entry reminders.
Assist with review and edit of bills as necessary.
Schedule appointment and make arrangements for meetings, conferences and travel.
Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.
Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).
Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members’ attorneys.
Other duties and projects as assigned.