Legal Support Assistant

Alston & Bird•Chicago, IL

8d•Onsite

About The Position

As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 27 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion.

Requirements

A working knowledge of general office procedures and filing techniques.
Capability to concentrate on details and prioritize work.
Ability to work independently.
Communicate effectively.
Efficiently handle a shifting workload.
Analyze complex situations.
Flexibility to extend their working hours occasionally when required by business need.
Strong aptitude for technology.
Demonstrate a working knowledge of artificial intelligence (AI) tools and applications used to enhance productivity, efficiency, and service delivery in a professional environment.
Previous experience in a professional work environment.
General knowledge of Microsoft Word, Excel, Power Point and Outlook is highly desirable.

Nice To Haves

A four-year college degree is preferred.

Responsibilities

Work alongside Legal Administrative Assistants to support with various administrative duties and projects for attorneys.
Using Chrome River, process expense reports in a timely manner for reimbursement.
Assist with entering in attorney time records into the time entry application prior to deadlines.
Coordinate travel and create detailed itineraries.
Reserve conference rooms and coordinate meeting details, such as technology, food and beverage requirements.
Assist with drafting and formatting correspondence.
Process UPS shipping labels.
Create and quality control mailing projects, labels, nametags.
Answer incoming calls for lawyers and redirect as needed.
Handle incoming mail with confidentiality.
Serve as back-up to Guest Services Specialist.
Miscellaneous administrative tasks.
Performing a variety of administrative duties including project work; database entry; file maintenance; file organization; file indexing; file closing; preparation of file labels and folders; document production; binder organization; and assisting with copying.