Administrative Assistant Jobs

About The Position

Requirements

• Minimum of 2 years of administrative or office support experience required
• Proficiency in Microsoft Office, including Excel, Word, and Outlook required
• Excellent written and verbal communication skills required
• Ability to maintain confidentiality and handle sensitive information professionally
• Must be dependable, self-motivated, and able to work independently

Nice To Haves

• Previous hospitality, food and beverage, or culinary administration experience preferred
• Experience with scheduling, payroll, and timekeeping systems preferred
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Flexible schedule, including occasional weekends and holidays as needed

Responsibilities

• Prepare and maintain weekly schedules for all culinary team members
• Monitor employee timekeeping records and review time clock punches for accuracy
• Assist with payroll processing by auditing hours worked, tracking missed punches, and ensuring timely submission of payroll information
• Communicate with managers and employees regarding scheduling and payroll-related matters
• Prepare, update, and distribute menus, menu cards, buffet signage, and other culinary-related materials
• Maintain recipe, menu, and departmental documentation files
• Assist with the preparation and distribution of daily event orders and banquet culinary information
• Process requisitions, invoices, and other departmental paperwork as assigned
• Coordinate and schedule meetings, training sessions, and interviews for the Culinary Department
• Assist with onboarding paperwork and administrative support for new culinary team members
• Answer and direct departmental phone calls and email inquiries in a professional manner
• Maintain confidentiality of payroll, personnel, and business-related information
• Promote teamwork and effective communication throughout the Culinary Department
• Perform other administrative duties as assigned to support the successful operation of the department

Benefits

• Comprehensive health insurance
• Retirement plans
• Paid time off
• On-site wellness programs
• Local discounts
• Employee rates on hotel stays
• Ongoing training and development opportunities