Administrative Assistant

Stratus Clean Pacific Northwest•Bellevue, WA

14d•$20 - $25

About The Position

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where tasks are completed promptly and accurately. If you thrive in a fast-paced setting, possess excellent communication skills, and enjoy multitasking, this opportunity is perfect for you! This paid position offers a chance to develop your administrative expertise while contributing to a vibrant team.

Requirements

Proven office experience with strong clerical skills in a fast-paced environment
Familiarity with office management software such as Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
Experience using multi-line phone systems and providing exceptional customer service over the phone
Demonstrated organizational skills with the ability to manage multiple priorities efficiently
Strong typing skills along with meticulous proofreading capabilities to ensure accuracy in all documents
Excellent time management skills combined with a proactive approach to problem-solving

Nice To Haves

Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
Previous roles as a receptionist or medical/dental receptionist are advantageous
Knowledge of bookkeeping or QuickBooks is a plus for handling basic financial tasks

Responsibilities

Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
Operate multi-line phone systems, answer inquiries, and provide outstanding customer service via phone and email
Perform data entry using computer skills, including Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes
Organize files, maintain filing systems, and ensure documents are accurately proofread and properly stored
Schedule appointments, manage calendars, and coordinate meetings with effective time management strategies
Support office management tasks such as supply inventory, filing, photocopying, and general clerical duties
Assist with customer support efforts by addressing inquiries promptly and maintaining excellent phone etiquette
Handle sensitive information with confidentiality while providing administrative support to various departments
Support personal assistant functions as needed, including calendar management and task prioritization for executives or team leads