Administrative Assistant (Commissary)

Pinkbox Doughnuts•Paradise, NV

8d•Onsite

About The Position

The Commissary Administrative Assistant is a critical support role that ensures the efficient operation of the commissary. This position is responsible for managing administrative tasks, maintaining accurate records, coordinating communication between departments, and assisting with employee-related processes.

Requirements

Strong organizational and time management skills.
Proficiency in Microsoft Office Suite and other administrative software.
Excellent communication skills, both written and verbal.
Attention to detail and ability to handle multiple tasks simultaneously.
Previous administrative or clerical experience preferred.
Familiarity with inventory management and purchasing systems is a plus.

Responsibilities

Monitor timecards daily for discrepancies, missing punches, lunch breaks, and overtime. Submit discrepancy forms to HR with approval from the Commissary Manager.
Assist with timecard approvals and payroll submissions every pay period.
Track and manage employee time-off requests, including PTO, vacation, and flex days.
Prepare Personnel Action Forms (PAFs) for terminations, rehires, promotions, or pay adjustments.
Coordinate interview schedules for new candidates.
Assist with onboarding tasks, including hiring packets, ID cards, and shoe orders.
Order uniforms for new hires.
Place and track orders with vendors including Bakemark, Dawn, Nicholas, Staples, Brady, and P&R.
Record and enter daily invoices.
Track and input commissary waste data.
Assist with weekly inventory counts and data entry.
Print daily Jera reports and packing lists for Production 1 and Production 2 at 2 PM.
Review commissary email and process special orders.
Order specialty items like Raiders flags and VGK poker chips according to PAR levels.
Liaise with the purchasing department regarding orders, credits, and inventory issues.
Work with the finance department to address cost, pricing, and credit matters.