Corporate Administrative Assistant

McNICHOLS CO.•Tampa, FL

7d•Onsite

About The Position

With distribution centers nationwide, McNICHOLS is the leading and trusted supplier of metal products including perforated, grating, mesh, expanded, and designer metals. Our products are used in applications all around you, helping to shape architectural designs, entertainment venues, and more. Family-founded and customer obsessed, we have a purpose-driven team inspired to support our customers in building America. We have an opportunity for an Administrative Assistant to join our HOLE team. The Administrative Assistant plays a central role supporting senior leaders at our corporate office. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. This position is located at our corporate headquarters overlooking the beautiful waters of Tampa Bay.

Requirements

Minimum 5 years of administrative experience required
Experience in corporate office or professional office strongly preferred
Strong proficiency in Microsoft Office (Word, Excel, Outlook. PowerPoint) required
Exceptional organizational skills and attention to detail
Proven ability to multi-task and manage competing priorities
Excellent verbal and written communication skills
Ability to handle sensitive and confidential information with absolute discretion
Availability outside of standard office hours to support travel changes or other time-sensitive tasks
Notary Public or willingness to obtain the certification

Responsibilities

Schedule and prepare for internal meetings as well as meetings with vendors, customers, or business partners
Coordinate frequent business travel and proactively adjust itineraries around travel delays
Screen calls appropriately with excellent phone etiquette
Maintain and organize documents with attention to accuracy and confidentiality
Manage several work projects simultaneously: tracking due dates and following up to ensure timely completion
Prepare, proofread, and format correspondence, documents, and data
Assist executive leadership with their personal travel, calendar, and events
Provide general administrative support to corporate leadership, including copying, scanning, mailing, and document assembly