Administrative Assistant Jobs

About The Position

Requirements

• High school diploma and one year of relevant experience, or a higher degree.

Nice To Haves

• Dependable, proficient, and team-oriented.

Responsibilities

• Answer phones and emails and interact with customers who visit the office.
• Become familiar with office programs and activities and share basic information with customers.
• Provide operational and program support for the Agents.
• Use a personal computer to enter data, draft and revise letters and responses to routine inquiries, prepare event flyers, and reserve meeting spaces for program activities.
• Assist 4-H Youth Development volunteers and parents with registration, project materials, and policies and procedures.
• Maintain the county website and social media platforms.
• Become proficient in NMSU systems used to perform office procedures.
• Prepare financial documentation for operational expenses, including utility payments, Agent travel, and program registration.
• Track monthly office expenditures and maintain procurement card reconciliation.
• Perform basic administrative duties as needed, including filing, typing, copying, binding, and scanning.
• Sort and distribute mail and maintain office supplies and equipment.
• Maintain Civil Rights files and contact reporting.
• Maintain office hours while Agents are in the field delivering programs.