Administrative Assistant to the Chief Curator & Deputy Director of Collections and Exhibitions

The Woodruff Arts Center

3d • Onsite

About The Position

Provide administrative and accounting support for the Chief Curator and Deputy Director of Collections and Exhibitions. All duties will be approached in a manner consistent with the High’s commitment to growth, inclusivity, collaboration, and connectivity.

Requirements

• Must be proficient in Microsoft Office – Outlook, PowerPoint, Word, Excel and digital scanning programs.
• Familiarity with database systems required; TMS and Trello desired
• Must be a team player, highly organized, detail oriented, able to prioritize and be flexible.
• Must be able to solve practical problems and logically prioritize needs in a variety of situations where standardization is limited and immediate decisions may be necessary.
• Bachelor of Arts with at least three years relevant administrative experience.
• Computer proficiency: the ability to create presentations, track and review budgets, read spreadsheets and efficiently utilize databases is essential.
• Must possess excellent written and oral communication skills.
• Ability to read and analyze business and financial reports.
• Must be able to efficiently and accurately maintain budgets with basic bookkeeping and accounting skills.
• Ability to generate information from various sources in report form.
• Proficiency in creating and maintaining Excel spreadsheets.

Nice To Haves

• TMS and Trello desired

Responsibilities

• Provide administrative and accounting support to the Chief Curator and Deputy Director of Collections and Exhibitions.
• Maintain budgets, multiple schedules, coordinate travel, and serve as common point of contact for Curatorial and Collections & Exhibitions.
• Arrange meetings, liaise with departments and institutional contacts, prepare agendas and PowerPoints, take minutes, and circulate action items.
• Assist in logistical planning and support of collections-based activities including Collections Committee meetings.
• Assist in logistical planning and support of exhibitions-based activities including cross-departmental review meetings and processing and tracking exhibition proposals.
• Maintain schedule and bookings for Works on Paper Study Room.
• Organize and maintain relevant digital and hardcopy exhibition and budget files.
• Provide support for relevant special initiatives and programs, as needed.
• Provide client service and hospitality for high-profile patrons, artists, and lenders.
• Assist with Board Committee meeting materials and deadlines, day-of preparations, and minutes.
• Perform additional duties as assigned.

Benefits

• Health Insurance
• Life and AD&D
• Dental
• Vision
• Short Term Disability
• Long Term Disability
• Flexible Spending Account
• Employee Assistance Plan
• 403b (with employer match!)
• Financial Wellness Program
• Public Service Loan Forgiveness Program
• Paid Time Off
• Paid Holidays (including your birthday!)
• Discounts and complimentary offers to visit the High Museum, Alliance Theatre and Atlanta Symphony Orchestra

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level