Administrative Assistant Jobs

About The Position

Requirements

• Proficiency with Microsoft Office (Word, PowerPoint, Excel and Outlook)
• Agility in managing multiple priorities concurrently
• Ability to resolve issues and prioritize work, both independently and as a team member, in support of multiple unit and program leaders
• Success in an office environment, where various forms of communication and organizational skills were crucial to be effective
• Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required
• Candidates must submit a cover letter of interest and a resume in order to be considered.
• Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted
• General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted
• You must be a U.S. citizen to apply.
• Employment with the ARL will require successful completion of a pre-employment drug screen.

Responsibilities

• Coordinate a large volume of complex domestic and international travel in support of program engineers (researching visit requirements, booking reservations, arranging schedules, and reconciling travel expenses)
• Provide support for a wide variety of meetings (scheduling rooms, preparing agendas/ meeting materials, overseeing meeting logistics including audio-visual setups, security, refreshments, and vendor-delivered meals)
• Manage data, files, and calendars
• Provide coordination and oversight for external visitors, ensuring that security guidelines and requirements are followed
• Communicate with and provide exceptional customer service for internal and external stakeholders (government, industry, University, and ARL-specific)
• Prepare classified and unclassified material including presentations, engineering documents, reports, and mailings
• Proofread documents for appropriate security markings, grammar, spelling, punctuation, and basic formatting
• Assist with all aspects of hiring and onboarding of new hires

Benefits

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
• In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.