Administrative Assistant I/II

Trinity River Authority of Texas • Arlington, TX

10d • Onsite

About The Position

Performs basic administrative duties under general supervision. Position requires ability to take guidance on daily tasks. This work involves administrative support of one or more managers to assist in the efficient operation of an office.

Requirements

• High school diploma or GED.
• One to two years of experience in varied secretarial duties preferred.
• Valid Texas driver's license.
• Basic knowledge of Microsoft Office Applications such as Word, Excel, etc., and basic mathematics.
• Basic knowledge of Maximo, Lawson, and MS Teams.
• Must type 60 wpm.
• Ability to process and proofread reports and correspondence.
• Organize meetings and produce meeting minutes.
• Scan and organize records for records management.
• Draft correspondence and maintain accurate records under general supervision.
• Ability to communicate effectively with internal and external personnel over the phone.

Responsibilities

• Responsible for basic word processing, proofreading and distribution of reports and correspondence for the managers while maintaining confidentiality.
• Responsible for scanning and maintaining the manager's files as well as general office files in the Authority's document management system.
• Responsible for manager's telephone calls and messages, works with manager in maintaining timely schedule and provides reminder of commitments.
• Schedules meetings, reserves rooms and may attend and record minutes of meetings as required.
• Drafts correspondence and reports with any necessary back-up material for supervisor's review/approval.
• May be responsible for coding and matching invoices and purchase requisitions and maintaining a petty cash drawer.
• May assist manager in researching budget expenditures, reports and other numeric data.
• May be assigned other administrative support duties for department as needed.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED