INC - Administrative Assistant

Pharmaron • Waltham, MA

6d • $29 - $31 • Hybrid

About The Position

Pharmaron is seeking a highly organized and proactive Administrative Assistant to support our Business Development and Sales Administration teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in delivering exceptional administrative and client support. If you are resourceful, customer-focused, and eager to contribute to a collaborative and growing company, we'd love to hear from you.

Requirements

• 2-4 years of administrative experience, preferably supporting sales, business development, contract administration, or operational teams.
• Outstanding organizational skills and attention to detail.
• Ability to work independently while managing multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent problem-solving and time-management abilities.
• Self-motivated and highly organized
• Professional and customer-focused
• Adaptable in a fast-paced environment
• Strong problem-solver and team player

Nice To Haves

• Experience working with Salesforce or another CRM platform.
• Experience supporting contract administration, sales operations, or business development functions.
• Event planning or office coordination experience.

Responsibilities

• Coordinate client contract signatures, tracking, and document management using DocuSign, email, and Salesforce.
• Support Business Development with client orders, quotations, follow-up activities, and data quality initiatives.
• Coordinate client lunches, employee onboarding, expense reports, and corporate credit card reconciliation.
• Manage office supplies, shipping requests, and company events.
• Prepare and distribute weekly employee anniversary communications.
• Respond professionally to client inquiries and route requests as needed.
• Maintain organized digital and physical files, reports, and documentation.
• Provide general administrative support and assist with special projects.

Benefits

• Comprehensive Medical, Dental & Vision Insurance with significant employer contributions
• 401(k) Retirement Plan with generous employer matching
• Generous Paid Time Off (PTO), Paid Sick Leave & Company Holidays to support work-life balance
• Employer-funded Health Savings Account (HSA) contributions (for eligible plans), plus Healthcare & Dependent Care Flexible Spending Accounts
• 100% Employer-paid Employee Life Insurance, AD&D, Short- and Long-Term Disability Insurance
• Employee Assistance Program (EAP), mental health resources, and wellness programs
• Family-friendly benefits, including fertility support and maternity resources
• Professional development and career growth opportunities within a leading global CRO/CDMO

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed