Administrative Assistant - Hospice & Palliative Care

Unity Hospice•De Pere, WI

57d

About The Position

Unity is seeking an organized, detail-oriented Administrative Assistant to support its Hospice & Palliative Care team. The role provides administrative support to department leadership and clinical teams and helps coordinate daily operations, staff education and training, meetings, events, scheduling, and departmental tracking. It is a full-time position scheduled Monday through Friday, 8:00 a.m. to 4:30 p.m.

Requirements

At least 2 years of administrative, project coordination, or office management experience.
Strong organizational skills and attention to detail.
Advanced Microsoft Office skills, particularly Outlook and Excel.
Ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information appropriately.
Ability to learn and work with various technology systems.

Nice To Haves

Healthcare, hospice, or nonprofit experience.
Experience with Epic, Relias/LMS, or scheduling software.

Responsibilities

Coordinate staff trainings, webinars, conferences, and educational programs.
Support nursing fellowship, residency, preceptor education, and clinical student placement activities.
Maintain training records, CEUs, certifications, and related tracking.
Coordinate logistics for nursing and psychosocial skills fairs, retreats, appreciation events, and other department programs.
Arrange scheduling, room reservations, materials, food, supplies, registrations, and other event needs.
Manage calendars and scheduling for department leadership using Outlook and Teams.
Coordinate meetings, agendas, meeting notes, and follow-up materials.
Assist with department newsletters, communications, and other informational materials.
Maintain spreadsheets, reports, employee information, and other departmental tracking.
Assist with purchasing, supplies, travel arrangements, and other administrative needs.
Provide front desk or greeter coverage and general support as needed.

Benefits

Medical, dental, and vision insurance.
Health Savings Accounts and flexible spending options for medical and dependent care.
On-site health risk assessments and flu shots.
Paid time off.
Extended illness and injury bank.
Bereavement leave.
Employee Assistance Program.
Fitness membership reimbursement.
403(b) retirement savings plan.
Group life insurance and voluntary life insurance.
Accident, critical illness, and disability insurance options.
Competitive pay.
Overtime opportunities for hourly roles.
Mileage reimbursement.
Internal and external learning opportunities.
Education assistance.
Leadership development programs.