Administrative Assistant, Information Security

Oaktree Capital Management•Chicago, IL

1d•Hybrid

About The Position

Our Company Oaktree is a leader among global investment managers specializing in alternative investments, with more than $220 billion in assets under management. The firm emphasizes an opportunistic, value-oriented, and risk-controlled approach to investments in credit, equity, and real estate. The firm has more than 1,400 employees and offices in more than 25 cities worldwide. We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture. For additional information, please visit Oaktree’s website at http://www.oaktreecapital.com/

Requirements

5-10 years of experience supporting senior leaders
Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks
Strong proficiency in Outlook, Microsoft Word, Excel and PowerPoint
Outstanding organization skills with high attention to detail
Outstanding initiative and a strong work ethic
Responsible with a strong sense of dedication
Excellent interpersonal, verbal and written communication skills
Works well under pressure and with time constraints
Possesses strong integrity and professionalism

Responsibilities

Internal meeting setup, including, but not limited to, scheduling, catering, tech setup, guest clearance and material support
Maintain complex calendars, scheduling and coordinating meetings and conference calls and meeting logistics
Receiving, screening, prioritizing and routing calls and mail to the appropriate personnel
Arranging and preparing limited travel arrangements/itineraries, as necessary
Preparing and submitting expense reports and processing invoices as necessary
Organize department team meetings. Attend meetings to remain informed and provide optimum assistance and manage follow up
Assist in the delivery of employee onboarding (scheduling and materials preparation) for department new hires
Work independently on special projects under general direction of management, including coordination of department offsite meetings, special events, inter-departmental meetings, etc.
Managing logistics of meetings including, but not limited to, booking of the conference room, ordering food and setting up as necessary, assembling printed data/materials, updating and distributing the agenda
Performing other duties as needed, including faxing, copying, overseeing document notarization, mailing, logging parking validations and ordering supplies