Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Professional customer service skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Partner with multiple stakeholders, for example, community managers, vendors, peers, and clients.
• Ability to interpret verbal and/or written instructions at a proficient level.
• Ability to self-motivate, be proactive, detail-oriented, and successfully function as part of a team.
• Ability to keep workspaces organized and maintained. Alerts the receptionist of low supplies and assists in supply stocking and distribution.
• Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities.
• Knowledge of company policies, procedures, and forms.
• Must be able to work effectively with others in person and in group settings.
• Must be able to prioritize, manage time, and meet deadlines.
• Must be able to interpret verbal and/or written instructions at a proficient level.
• Must be able to communicate effectively and professionally on the phone, email, and in person.
• Must be able to operate general office equipment (copier, fax, phone systems, etc.).
• Valid driver’s license, vehicle insurance and reliable vehicle required.
• High School Diploma or GED required.

Nice To Haves

• 1 – 3 years of related administration, customer service or hospitality experience preferred.

Responsibilities

• Update and file association documents for Community Managers.
• Arrange for the delivery and pickup of documents from storage when necessary.
• Update homeowner and association information in databases and shared files.
• Process and distribute incoming and outgoing mail for the office and the Associations.
• Process print jobs, scanning, and faxing as general office support when needed.
• Organizes and prepares correspondence relating to association business.
• Receives and responds to incoming calls from homeowners, Board members, and vendors. Follow through on various requests.
• Reviews invoices for completeness/accuracy of charges and prepares payable vouchers for the manager’s approval if not completed by the Telephone Operator.
• Prepares and assists community managers with monthly board packages and in-house mailings.
• Assist with onsite property inspections as needed.
• Provide general office support as needed.
• Relieves receptionist/telephone operators on an as-needed basis.
• Other duties as assigned.

Benefits

• medical
• dental
• vision insurance
• 401k
• disability insurance
• support with wellness and development initiatives