Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• High School Diploma required
• 2-4 years of administrative, office management or operations support experience
• Bilingual English/Spanish verbal and written language skills required
• Strong organizational and time management skills
• Ability to work independently and manage multiple priorities
• Demonstrated technical aptitude with the ability to troubleshoot common office technology issues
• Proficiency in Google Suite and standard workplace tools
• Strong attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong interpersonal and customer service skills

Responsibilities

• Maintain daily office operations to ensure efficiency, organization, and alignment with company policies
• Serve as the primary point of contact for office-related needs and inquiries
• Maintain office systems, processes, and procedures to support smooth operations
• Manage office access, security coordination, and visitor logistics as needed
• Maintain inventory of office supplies, kitchen items, and essential materials
• Assist with vendor coordination for services such as office supplies, equipment, and maintenance
• Process office-related invoices
• Ensure the office environment is clean, safe, and fully functional
• Monitor and report facility-related issues, coordinating timely resolution
• Assist leadership with scheduling guest visits, audits and tours.
• Maintain schedules or logs for office usage, visitors, or shared spaces as needed
• Coordinate logistics for training sessions
• Assist with general purchasing functions utilizing the Oracle Procurement System
• Assist with planning and logistics for facility events such as; Employee Appreciation, Town Hall, Family Fun Day, etc.
• Assist with new hire onboarding process and logistics
• Continue to grow skill sets with available tools and resources to advance capabilities.
• Perform other duties as assigned
• Comply with all company policies and standards

Benefits

• Medical, Dental, and Vision insurance
• Basic and Supplemental Life Insurance options
• 401(k) retirement plans with company match
• Health Spending Accounts (HSA/FSA)
• Flexible time off and 11 paid holidays
• Family-building benefits, including Maternity, Adoption, and Parental Leave
• Tuition Reimbursement and certification support
• Wellness and Mental Health counseling services
• Concierge and work/life support resources
• Adoption Assistance Reimbursement
• Perks and discount programs