Property Adminstrative Assistant

Associa•Gaithersburg, MD

5h•$20 - $25•Onsite

About The Position

Comsource, an Associa company, is seeking a professional, organized, and customer-focused Property Administrative Assistant to provide onsite administrative and operational support to the General Manager and condominium community. This role supports daily office operations and serves as a key point of contact for condominium owners, residents, board members, and vendors while ensuring efficient and responsive community support.

Requirements

Minimum of two years of condominium property management experience required.
Bilingual in English and Spanish required.
Proficiency in Microsoft Word, Excel, and Outlook.
Experience with data entry, record management, scheduling, calendar management, and vendor coordination.
Strong organizational, communication, and customer service skills.
Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced environment.
Strong attention to detail and the ability to work independently and collaboratively.

Responsibilities

Provide administrative support to the General Manager and management team.
Serve as a primary point of contact for condominium owners, residents, board members, and vendors, delivering exceptional customer service.
Answer and direct incoming phone calls, emails, and office visitors professionally and courteously.
Prepare correspondence, meeting notices, agendas, minutes, and reports for condominium board meetings.
Maintain accurate owner, resident, vendor, and property records through data entry and document management.
Coordinate maintenance requests, vendor scheduling, and follow-up to support timely completion.
Assist with preparing and distributing condominium notices, newsletters, and community communications.
Manage office operations, supplies, filing systems, and document organization.
Support accounts payable and receivable functions, including invoice processing and homeowner inquiries.
Assist with violation tracking, architectural requests, work orders, and compliance documentation.
Schedule appointments, inspections, meetings, and vendor services while maintaining calendars and coordinating priorities.
Track administrative requests and maintain organized records to support community operations.
Ensure confidentiality of sensitive homeowner and association information.
Perform additional administrative and office support duties as assigned.