ORION Adminstrative Assistant

ASRC Federal

1d•Onsite

About The Position

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™ We are seeking an ORION Administrative Assistant in Kennedy Space Center, FL.

Requirements

High School Diploma or GED required; bachelor's degree preferred.
2–5 years of experience in an office or administrative support role.
Strong customer service skills and ability to maintain confidentiality.
Proficient in Microsoft Office (Word, Excel, PowerPoint); database experience preferred.
Strong written and verbal communication skills; excellent interpersonal skills.
Effective time‑management skills with the ability to multitask and meet strict deadlines.
Must be a U.S. Citizen.

Nice To Haves

bachelor's degree preferred
database experience preferred

Responsibilities

Manage and publish a bi‑monthly Orion newsletter.
Schedule and coordinate meetings, conference rooms, and reservations.
Assist with purchasing activities and maintain the office supply purchase log.
Support preparation of regularly scheduled reports and program documentation.
Assist new hires with onboarding tasks related to New Employee Orientation (NEO).
Develop and maintain an electronic filing system for Orion program documentation.
Coordinate travel arrangements for employees and serve as backup preparer for travel expense submissions.
Serve as the point of contact for visitor requests, coordinating approvals, notifying HR, and arranging site access with Talent Acquisition.
Provide administrative support to staff, guests, candidates, and new hires when management is unavailable.
Perform general administrative duties such as filing, typing, copying, scanning, and document organization.
Assist in maintaining site documentation including manuals, reports, handbooks, and diagrams.
Manage and update the training database, including safety‑training requirements and notifications.
Maintain both computer‑based and physical filing systems.
Handle sensitive and confidential information with discretion and professionalism.