Litigation Administrative Assistant

Nelson Mullins Riley & Scarborough, LLP•Los Angeles, CA

27d•$75,000 - $100,000•Onsite

About The Position

Nelson Mullins is seeking a Litigation Administrative Assistant for its Downtown Los Angeles office. The role provides high-level legal and administrative support to attorneys and paralegals handling complex commercial, civil, and defense litigation matters. The assistant supports attorneys’ caseloads by managing calendars and travel, preparing and filing legal documents, coordinating meetings, communicating with clients, and maintaining matter and billing records. The position calls for an experienced, proactive professional who can work collaboratively in a fast-paced environment with tight deadlines and shifting priorities. The position offers an annual salary range of $75,000 to $100,000. Employees may also be eligible for merit-based raises and benefits such as healthcare, retirement plans, and paid time off.

Requirements

At least four years of recent State and Federal litigation experience in a law firm environment.
Strong writing and communication skills.
Proficiency with Microsoft Office Suite.
Ability to work in a fast-paced environment with tight deadlines and shifting priorities.
Proactive, self-starting approach and ownership of work.
Ability to collaborate with attorneys, paralegals, and administrative team members.

Nice To Haves

Experience supporting attorneys through all phases of litigation, including trial preparation and attendance.
Experience with document management systems.
Experience with docketing systems.
Experience with billing or time entry programs.

Responsibilities

Maintain attorney calendars.
Make travel arrangements.
Process monthly expense reports.
Prepare, revise, and finalize correspondence, pleadings, and other legal documents.
Perform electronic filing in various courts and jurisdictions.
Schedule depositions, mediations, and other client meetings.
Communicate with clients as necessary.
Support attorneys through litigation phases, including trial preparation and attendance, as preferred experience.
Run conflict checks.
Open new client and matter engagements.
Maintain electronic files.
Set up client billing requirements.
Maintain and update contacts.
Assist with billing and client invoices.
Handle other clerical assignments as delegated.