Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• High school diploma or equivalent required
• 1–3 years of administrative, receptionist, or office support experience preferred
• Strong organizational, communication, and multitasking skills
• Professional and customer-service-oriented demeanor
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Ability to work independently and manage multiple priorities
• Strong attention to detail and ability to handle sensitive information professionally
• Ability to lift up to 25 pounds occasionally and perform general office tasks
• Reliable attendance and transportation for occasional local errands preferred

Responsibilities

• Maintain and update the department shared drive, including creating and organizing job folders for service work orders and construction projects
• Ensure all job folders are consistently updated with current documentation, including drawings, correspondence, and project updates
• Archive completed projects, including all required closeout documentation such as test results and final as-built drawings
• Prepare and organize job folders for field staff to ensure accurate and efficient execution
• Open service work orders as needed and prepare associated documentation for field teams
• Send required closeout documentation to customers upon project completion
• Create cable labels and other job-related materials to support field operations
• Track Miss Dig tickets daily, including routing, status updates, and completion
• Manage NJUNS tickets, including tracking, field verification updates, and scheduling coordination
• Maintain technician certification records, ensuring all certifications remain current and proactively flagging upcoming renewals
• Create completed job folders for billing purposes, including scanning and uploading all required documents
• Assist with invoicing preparation by ensuring documentation is complete and accurate
• Retrieve and sort incoming mail, track payments received, and deliver checks to the finance team
• Communicate daily with foremen regarding delivered materials using receiving documentation
• Maintain and archive material records and assist with material inventory tracking
• Support field teams with administrative needs to ensure smooth job execution
• Provide ongoing administrative support to office and field teams as needed
• Assist with document preparation, printing, labeling, and coordination requests
• Support continuous improvement of administrative processes and systems