Administrative Assistant Jobs in Frisco, PA

About The Position

Requirements

• High School Diploma
• 5 years in an office environment in an administrative role
• 1-2 years of experience in inventory control or equivalent
• Proficient knowledge and understanding of organization and time management
• Work well under pressure
• Meet all deadlines
• Ability to multitask
• Proficient user of MS Office (Word, Excel, Project)
• Valid Ontario “G” Driver’s License is required

Nice To Haves

• Degree or Diploma in Office Administration or related would be considered an asset
• Experience in the construction sector is considered an asset
• JD Edwards or an Oracle-based ERP system considered an asset
• Knowledge of an Inventory Management Software is an Asset (WASP, Fishbowl, or inflow, etc.)

Responsibilities

• Enter timesheets, process expenses, and maintain document controls
• Implement inventory procedures and manage ordering, returns, and stock levels
• Coordinate vendor relations and process invoices and purchase orders
• Assist in proposal preparation and support change order documentation
• Manage and maintain customer inventory control systems (e.g., WASP)
• Monitor inventory losses and support loss-prevention initiatives
• Maintain office supplies, equipment servicing, and administrative systems
• Prepare reports and support compliance with health, safety, and regulatory standards
• Schedule facility usage, vendor services, and internal coordination
• Monitor work order compliance through the CMMS system
• Track subcontractor purchase orders and liaise with legal for approvals
• Maintain and update electronic and manual databases, mailing lists, and inventories
• Support audits and inspections by organizing required documentation
• Coordinate internal communications and respond to facility-related inquiries
• Perform other administrative duties as required to support operations

Benefits

• group insurance benefits
• pension plan
• annual discretionary bonus
• career development programs
• other HR programs