Administrative Assistant

METRO COMMUNITY HEALTH CENTER•Pittsburgh, PA

12d•Onsite

About The Position

This position requires excellent communication and organizational skills, the ability to interface professionally and competently with clientele, staff members, and community partners. The role involves prioritizing, managing time, and multi-tasking workload. Own transportation and flexibility with work schedule are required, along with critical thinking skills and a desire to work closely with the homeless and underserved population. Experience in data entry, Access, MS Word, and Excel is necessary. Knowledge of community resources is helpful. The role demands excellent organizational skills, attention to detail, and proven ability to meet deadlines.

Requirements

Excellent communication and organizational skills
Ability to interface professionally and competently with clientele, staff members and community partners
Ability to prioritize, manage time and multi-task workload
Own transportation and flexibility with work schedule required
Critical thinking skills
Desire to work closely with homeless and underserved population
Experience in data entry, Access, MS Word, Excel
Excellent organizational skills and attention to detail
Excellent time management skills with proven ability to meet deadlines
Types with speed and accuracy from dictation, rough draft, or general instructions
Ability to function well in a high-paced and at times stressful environment
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Able to type minimum of 50 words per minute.
Ability to use office equipment including but not limited to computers, fax machines, telephones and copiers
High School Diploma or GED and one year of administrative assistant experience, or any equivalent combination of experience and training
Ability to handle multiple projects
Ability to prioritize and manage time

Nice To Haves

Knowledge of community resources helpful

Responsibilities

Administrative support to the CEO, CMO, COO, CFO when needed, as well as other staff.
Work effectively with external vendors
Compliance with HIPAA
Regular attendance
Produces information and reports by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Reads, research, and routes executive correspondences
Drafts letters and documents for internal and external audiences
Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Performs all needed typing; including transcription of Board meeting minutes, committee minutes, notice of meetings, reports, etc.
Responsible for assembling and distribution of materials for Board meetings each month.
Calls Board of Directors and committee members as needed to determine attendance for meetings.
Assists in the revision of policies, records, and forms, types up revisions, and assembles manual when necessary.
Types with speed and accuracy from dictation, rough draft, or general instructions.
Makes and collates copies of reports, minutes, etc., prepares materials for outside printing when appropriate.
Maintains administrative files.
Greets clients, patients and visitors who call in to or visit the site and provides solutions to customer problems in a timely manner, achieving a high level of customer satisfaction through polite and professional communication
Provides visitors and callers with information on Metro Community Health Center, such as address, directions, fax numbers, website and other related information and directs phone calls and inquiries requesting information to the appropriate staff member
Handles sensitive information in a confidential manner
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Prepares invoices and reports to funding agencies as needed under the direction of the senior team.
Abides by the policies and procedures of Metro Community Health Center.
Performs any other duties as assigned.

Benefits

100% of the employee premium for UPMC Medical
100% of the employee premium for United Concordia dental
100% of the employee premium for STD
100% of the employee premium for LTD
100% of the employee premium for Life insurance
VBA vision coverage is offered as voluntary coverage that paid for by the employee
Medical and Dependent Care FSA
HRA
2 weeks of paid parental leave
20 days (4 weeks) of PTO for your 1st two years
12 paid holidays
401k with a 4% match