Admin Jobs

About The Position

Requirements

• Bachelor’s degree in relevant program or equivalent education or experience. Other applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform effectively in the position will be considered.
• One year or more of related experience, with proven experience in customer service.
• Intermediate computer skills and experience with Microsoft Office suite.
• Ability to visit sites and move YMCA fleet vehicles between locations.
• This position requires driving
• To become an authorized driver, you must be 21+, have possessed a driver's license for at least 3 years, and pass a drug screen that will test for impairing substances (including marijuana) in addition to meeting the YGS Driving Record Standards.
• All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements.
• Responsible for ensuring staff are properly screened, trained, supervised and held accountable to the organization’s abuse risk management standards.

Nice To Haves

• Prefer knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc.).
• Ability to speak any language in addition to English.

Responsibilities

• Support development and management of detailed plans for field trips, including setting itineraries, identifying destinations, and ensuring compliance with organizational policies and safety guidelines.
• Coordinate the reservation of buses, ferries, and other transportation modes, ensuring timely bookings and optimal routes for all field trips.
• Create and maintain comprehensive schedules for all trips, communicating key details to participants, instructors, and transportation providers to ensure smooth operations.
• Provide on-site support for participant check-ins, ensuring attendance records are accurate and offering assistance with any logistical or safety issues.
• Monitor and track any changes to summer participant transportation arrangements, including location changes, cancellations, and adjust arrangements accordingly.
• Serve as the primary point of contact for transportation vendors, negotiating contracts, coordinating services, and resolving any issues or disputes that may arise.
• Maintain detailed records of all logistics, including transportation bookings, participant attendance, and incident reports, and generate summary reports for internal review and analysis.
• Manage schedules and scheduled maintenance for the entire fleet of YGS mini-buses
• Support daily registration support for Youth Development programs as needed
• General overall logistics support for Youth Development programs as needed
• Other duties as assigned

Benefits

• Individual membership to the YMCA of Greater Seattle
• Free access to mental health resources
• Rapidly accruing paid time off (PTO) available immediately upon hire
• Discounts on qualifying YMCA of Greater Seattle childcare, day camp, overnight camp, and outdoor leadership programs: 25% for part-time staff, 50% for full-time staff