Assistant Field Admin - Maintenance

Devon Energy•Carlsbad, NM

11d

About The Position

The Assistant Field Admin Support works under direct supervision and performs routine administrative duties, including data entry, invoice processing, work-order closure, and assistance with spreadsheets and reports. The role helps identify administrative processing issues and proposes practical ways to improve workflow efficiency and reduce operational delays. It also supports front desk operations, communication and follow-up, run-ticket collection and retention, and expense reporting. The position maintains and organizes records, prepares documents and presentation materials, coordinates travel and meeting logistics, and handles visitor reception, calls, couriers, and mail as needed. The role completes routine assignments under established guidelines and close supervision, protects confidential company data, supports new processes and department operational plans, and collaborates on process improvements.

Requirements

High school diploma or GED.
0–3 years of relevant experience.
Skills in administrative procedures, data entry, invoice processing, purchase order processing, front desk operations, procurement coordination, and research and information gathering.
Competencies in oral and written communication, results orientation, active learning, digital literacy, and business acumen.

Nice To Haves

Relevant experience in office management, administrative support, vendor management, or a related field is preferred.
Industry experience is preferred.

Responsibilities

Track information, maintain and organize records, and perform general office tasks.
Assist with preparing, updating, and managing spreadsheets, reports, and other documents.
Facilitate communication and follow up on inquiries and requests.
Identify administrative processing issues and propose solutions to improve workflow and reduce operational delays.
Perform front desk duties as needed, including greeting visitors, managing calls, handling courier packages, and processing mail.
Prepare presentation materials and assist with team travel arrangements and meeting logistics, including room bookings and catering.
Help team members complete expense reports, document expenditures, and follow corporate policies and procedures.
Collect and retain run tickets.
Complete routine administrative assignments under guidelines and maintain confidentiality of company data.
Assist with implementing new processes, support department operational plans, and share technical information with colleagues and clients.
Solve defined problems using established procedures and carry out tasks under direct instruction and close supervision.
Collaborate with teams to improve operations and standardize processes globally.