Field Admin Assistant

Acuren Inspection, Inc.•Belen, NM

About The Position

Acuren is seeking a Field Administrative Assistant to support operations in Belen, New Mexico. The role performs administrative and office support activities, including handling telephone calls, receiving and directing visitors, word processing, filing, and faxing. Duties may also include coordinating purchasing and facilities management. The position requires extensive software skills, Internet research abilities, strong communication skills, and the ability to work in a fast-paced, changing environment.

Requirements

High school diploma or equivalent.
At least 2 years of general office experience.
Experience with Microsoft Office programs, with strong Excel, Word, and Outlook skills.
Extensive software skills, Internet research abilities, strong communication skills, and the ability to work in a fast-paced, changing environment.

Responsibilities

Answer telephones, direct calls, and take messages.
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
Operate office machines such as photocopiers, scanners, fax machines, voice mail systems, and personal computers.
Compute, record, and proofread data and other information, such as records or reports.
Maintain and update filing, inventory, mailing, and database systems manually or using a computer.
Open, sort, and route incoming mail; answer correspondence; and prepare outgoing mail.
Review files, records, and other documents to obtain information to respond to requests.
Greet and direct visitors and clients.
File and retrieve corporate documents, records, and reports.
Perform general office duties, including ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Assist with other departmental duties as required, including uploading payroll spreadsheets.