Admin Jobs

About The Position

Requirements

• Experience in recruiting, administrative coordination, or similar role
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office and recruiting platforms
• High level of professionalism and discretion with sensitive information
• Ability to work cross-functionally with leadership and team members
• Pre-employment drug screen and background check required

Responsibilities

• Lead and manage the full recruitment lifecycle from sourcing to onboarding
• Partner with hiring managers to develop job descriptions and hiring criteria
• Post and manage job advertisements across platforms
• Screen applications and identify qualified candidates
• Schedule and coordinate interviews
• Assist in conducting interviews alongside leadership
• Support offer process including compensation recommendations and start dates
• Ensure compliance with employment laws and company policies
• Attend job fairs and recruiting events as needed
• Continuously improve recruiting strategies and processes
• Oversee daily office operations, ensuring organization and efficiency
• Maintain office supply inventory, ordering, and budget tracking
• Serve as point of contact for vendors and service providers
• Manage incoming/outgoing mail, shipments, and logistics
• Answer and direct incoming phone calls
• Coordinate and maintain lobby and conference room readiness
• Organize and execute company events, meetings, and employee engagement activities
• Manage NXA logo wear inventory and distribution
• Support HR communication initiatives and internal engagement boards
• Run occasional errands to support office and team needs
• Support office safety protocols and compliance initiatives
• Help manage building access, visitor protocols, and security measures
• Promote a positive company image internally and externally
• Uphold and represent NXA values: Innovative, High Achieving, Loyal, Adaptable, Team Player
• Identify opportunities for improvement and recommend process enhancements

Benefits

• Competitive pay with opportunity for advancement
• 100% Company-Paid Medical (High-Deductible) for team member
• Dental Coverage- premium paid for team member
• Buy-Up Copay Medical Plan Option
• STD, LTD, Accident, Critical and Life Insurance
• Vision Coverage
• 401K up to 4% match
• Virtual Health/Mental Health
• Paid Vacation and Holidays