Admin Jobs

About The Position

Requirements

• High School Diploma or equivalent required
• Experience in accounting, finance, banking or a related administrative role preferred.
• Functional proficiency in spoken and written English
• Basic accounting skills
• Computer skills with knowledge of Microsoft Office Suite, especially Excel.
• Demonstrated ability to work in a team environment with flexibility, keeping others informed and anticipating needs is essential.
• Knowledge of banking operations, cash management, ACH and wire transfers, and corporate card programs.
• Ability to accurately process, review, and reconcile financial transactions and resolve discrepancies and exceptions.
• Ability to accurately manage cash and banking transactions with a high degree of precision, coordination, and control, in accordance with established policies and procedures.
• Must be efficient, well organized, detail oriented, and have excellent verbal and written communication skills.

Nice To Haves

• college degree or college level courses in Accounting or Finance preferred.

Responsibilities

• Manages the agency purchase cards, including card master files and card limits.
• Imports daily transactions and monitors workflow for any issues.
• Follows up on unapproved transactions and rejected items to ensure timely posting for payment.
• Downloads daily bank transactions for all accounts and prepares the preliminary journal entry for daily cash.
• Uploads files to the bank, including but not limited to Positive Pay files and ACH payment files.
• Enters approved Account Transfer and Wire Transfer requests via the online banking portal.
• Promptly notifies the appropriate department of any returned items or unusual deposits and ensures they are resolved according to policy.
• Initiates all federal, state, and corporate tax payments online using specialized government payment portals (e.g., EFTPS, state tax departments) and corporate online banking systems.
• Ensures that all required documentation (paper and electronic) is completed/processed appropriately, in a timely manner, and meets quality and compliance thresholds.
• Performs other incidental and related duties as required and assigned.
• Always communicates in a respectful manner with all people including the people we support, supervisors, other valued team members, and members of the community.
• Complies fully with FREE’s confidentiality policies by holding in strictest confidence all information pertaining to members, residents, the people we support and their families, clients, providers, contractors, and employees.
• Meets all safety training requirements; adheres to all safety policies and reports any and all unsafe conditions; takes measures to prevent accidents and/or eliminate conditions that pose a safety or health risk.
• Coordinates, supports, attends and participates in all required events/ meetings/ reviews/ committees, including ones outside of standard working hours.
• Meets all job requirements and stays in compliance.
• Adheres to FREE’s standard of ethical behavior as outlined in the Employee Handbook and Code of Conduct as well as applicable laws and regulations.