Accounts Payable Jobs

About The Position

Requirements

• Relevant experience in Accounts Payable, vendor management, vendor onboarding, invoice processing, finance operations, or related business support functions
• Relevant experience using accounting, ERP, or procure-to-pay systems such as Coupa, NetSuite, or similar platforms
• Strong attention to detail and ability to review vendor, banking, tax, invoice, and payment information for accuracy and completeness
• Understanding of vendor setup, W-9 documentation, banking verification, payment terms, tax exemption documentation, and invoice processing requirements
• Ability to monitor queues, track open items, follow up with stakeholders, and escalate issues appropriately.
• Strong written and verbal communication skills with the ability to work professionally with vendors, internal teams, and Finance partners
• Ability to work independently while also supporting team priorities and cross-functional Finance needs
• Strong organizational skills and ability to manage multiple requests, deadlines, and documentation requirements

Nice To Haves

• Experience creating or maintaining process documentation, checklists, reports, or operational tracking tools preferred
• Non-profit experience is a plus

Responsibilities

• Manage the day-to-day operations of the Accounts Payable (“AP”) function by monitoring Coupa and NetSuite workflows, including invoice processing, payment status, approvals, exceptions, and system integrations
• Oversee invoice intake, routing, coding, approvals, payment processing, and issue resolution to ensure timely, accurate, and compliant processing
• Engage as customer service support to staff and vendor inquiries at a mid-tier complexity. Research and resolve payment inquiries, supplier statements, invoice discrepancies, and AP workflow issues in partnership with internal stakeholders, vendors, and third-party service providers that escalate from AP team. Escalate complex payment, system, integration, or workflow issues to manager as appropriate.
• Reconcile AP data across systems to maintain data accuracy and payment integrity
• Support corporate card and Travel & Expense administration through expense review, documentation, audit support, reporting, and policy compliance
• Prepare and analyze AP operational reports and dashboards to monitor invoice aging, payment exceptions, workflow performance, and operational trends
• Assist with the maintenance of AP process documentation, job aids, and standard operating procedures while identifying opportunities to improve workflows, controls, reporting, and operational efficiency
• Manage day-to-day vendor onboarding and maintenance activities by monitoring Coupa and NetSuite workflows, vendor setup requests, maintenance updates, exceptions, and system integrations
• Administer vendor onboarding, banking verification, tax documentation, and master data maintenance to ensure complete, accurate, and compliant vendor records
• Review vendor records, documentation, and invoice activity to identify data quality issues, duplicate records, unsupported banking changes, incomplete tax information, and other compliance risks
• Reconcile vendor master data, banking documentation, tax records, and related reporting to support data integrity and audit readiness
• Prepare and analyze vendor compliance reports and dashboards related to onboarding status, documentation, banking verification, data quality, and policy compliance
• Partner with internal stakeholders and vendors to resolve vendor setup, maintenance, tax, banking, and compliance inquiries while maintaining complete documentation and approval records
• Develop and maintain vendor management procedures and documentation, and recommend process improvements to strengthen controls, data quality, operational efficiency, and compliance

Benefits

• 15+ options for medical insurance (with the Foundation paying 90 percent of the premiums)
• Competitive dental and vision plans
• 401(k) plan with 6 percent employer contribution
• Flexible spending accounts
• Employer paid life and disability insurance
• 18 Vacation Days
• 12 Well-Being (Sick) Days
• 2 Personal Days
• summer Fridays (office closure at 2pm)
• a summer holiday week over July 4
• Flexible work environment
• Employees are also eligible for a discretionary bonus on an annual basis.
• The Foundation provides staff and leadership cultivation through regular training courses and events.