Accounts Payable Specialist

Rousselot • Irving, TX

3d

About The Position

Compiles and maintains accounts payable records by performing the following duties. Responsible for the day to day processing and reconciliation of invoices into the accounts payable system across all business units. Verifies and approves all invoices for payment. Ensures compliance with corporate approval levels and authorities. Ensures accurate data entry and consistent General Ledger account assignments. Prepares, audits and runs payments for check, ACH and wire transactions within JDE and external banking systems. Creates and maintains accounts payable payment calendar. Communicates to both internal and external customers. Assists in maintaining Supplier Master/Address Book in JDE system (addresses, name changes, banking information, etc.) Processes employee expense reports via Concur application. Analyzes Supplier accounts when appropriate, assists in maximizing payment terms and negotiates extended terms with Suppliers when necessary. Reconciles Supplier account statements and issues as they arise. Answers all internal and external accounts payable inquires and issues. Assists in monthly closings (reports, accruals, etc.) Prepares and submits year end 1099's. Maintains W-9 forms for all Supplier's. Processes Supplier Credit Applications. Performs office clerical duties such as filing, copying, scanning, faxing, FedEx shipments and mail distribution.

Requirements

• Associate's degree in accounting, finance or related field with relevant work experience
• Proficient in Microsoft Word, Excel and outlook.
• Organized, exceptional time management and communication skills (written and oral).
• Understands importance of confidentiality and integrity

Nice To Haves

• 3+ years of general accounting experience.
• JDE experience is preferred.

Responsibilities

• Processing and reconciliation of invoices into the accounts payable system across all business units.
• Verifying and approving all invoices for payment.
• Ensuring compliance with corporate approval levels and authorities.
• Ensuring accurate data entry and consistent General Ledger account assignments.
• Preparing, auditing and running payments for check, ACH and wire transactions within JDE and external banking systems.
• Creating and maintaining accounts payable payment calendar.
• Communicating to both internal and external customers.
• Assisting in maintaining Supplier Master/Address Book in JDE system (addresses, name changes, banking information, etc.)
• Processing employee expense reports via Concur application.
• Analyzing Supplier accounts when appropriate, assisting in maximizing payment terms and negotiating extended terms with Suppliers when necessary.
• Reconciling Supplier account statements and issues as they arise.
• Answering all internal and external accounts payable inquiries and issues.
• Assisting in monthly closings (reports, accruals, etc.)
• Preparing and submitting year end 1099's.
• Maintaining W-9 forms for all Suppliers.
• Processing Supplier Credit Applications.
• Performing office clerical duties such as filing, copying, scanning, faxing, FedEx shipments and mail distribution.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree