Travel Assistant Jobs

About The Position

Requirements

• High school diploma or GED required
• 1 to 2 years of relevant administrative, office, reception, or travel coordination experience
• Ability to read, write, speak, and interpret basic instructions and simple correspondence
• Ability to present information one-on-one or in small groups
• Strong attention to detail and organizational skills with a high sense of urgency
• Strong verbal and written communication skills
• Ability to do basic math and reconcile receipts accurately
• Ability to apply common sense understanding to carry out written, oral, or diagram instructions
• Ability to solve routine problems involving concrete variables in standardized situations
• Proficiency with Microsoft Office and Microsoft Teams

Nice To Haves

• Experience with Concur or similar travel and expense software is helpful

Responsibilities

• Coordinate day-to-day operations of the building and reception area
• Greet visitors and create a positive first impression through professional, hospitable customer service
• Answer and route incoming phone calls and provide general company information such as address, directions, and phone numbers
• Oversee all aspects of the travel program including bookings, reconciling receipts, reporting, troubleshooting travel issues, and managing Concur software
• Maintain key office lists including phone lists, seating charts, speed dial lists, and mailboxes
• Prepare work areas for new corporate hires prior to their start date, including office supplies, name plates, and required lists
• Monitor, order, and organize office supplies for the home office, including notifying special order recipients when supplies arrive and approving site orders
• Provide administrative support such as typing, filing, mailings, copying, faxing, ordering lunches, and proofing documents
• Manage conference room schedules and reserve rooms as requested by staff
• Maintain supplies and services such as postage meter funds, drinking water, and vending
• Receive, sort, and distribute incoming mail and deliveries
• Check conference rooms and break rooms daily to ensure they�re in good condition
• Coordinate repairs for office equipment and services including postage machines, vending, coffee/water service, and building maintenance requests
• Assist with coordinating events and help keep the office organized, including contacting the cleaning company as needed
• Complete other duties as assigned

Benefits

• Competitive compensation with a corporate bonus structure.
• Generous paid time off, including 17 1/2 days and 9 1/2 paid holidays.
• Affordable medical, dental, and vision plans.
• 401(k) match up to 6%.
• Company-paid life insurance, short-term disability, and long-term disability.
• Tuition assistance program.
• Employee Assistance Program (EAP).
• Recognition and Motivosity reward program.
• Opportunities for personal and professional development.
• Onsite fitness center at the Corporate Office.
• Culture of Collaborative Excellence.