Scientist Jobs

About The Position

Requirements

• Three or more years of experience managing and administering program activities for an assigned area; five years preferred.
• Demonstrated experience independently managing complex programs and projects involving multiple stakeholders.
• Strong project management, organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills and the ability to work effectively with students, faculty, senior leadership, and institutional partners.
• Proficiency with Microsoft Office, Google Workspace, Airtable, survey platforms, and other project management and productivity tools.

Nice To Haves

• Bachelor’s degree or greater preferred, or a combination of applicable experience and education.
• At least four years of progressively responsible experience in higher education, academic medicine, graduate or medical education, admissions, student affairs, program management, or a related field is highly preferred.
• Experience with admissions, recruitment, student progression, academic programs, student affairs, or program development.
• Experience managing student tracking systems, program data, or process improvement initiatives.
• Experience with financial administration, purchasing, reimbursements, or institutional financial processes.

Responsibilities

• Manage MD-PhD application screening, interviews, and admissions decision releases, including workflows, assignments, scheduling, interviewer participation, applicant communications, and virtual interview programming.
• Support Admissions Committee members and student volunteers by providing guidance, training, resources, and ongoing support; recruit and prepare students for admissions and recruitment activities.
• Translate recruitment priorities into outreach programming, content, and messaging, and represent the MSTP at national conferences, webinars, fairs, and other events.
• Manage systems and processes for tracking student progression, academic requirements, Individual Development Plans, course registration, and other milestones throughout training.
• Serve as an administrative resource for program requirements, milestones, academic transitions, and processes, connecting students with appropriate faculty and institutional resources as needed.
• Lead student onboarding from matriculation through New Student Orientation and coordinate programming and resources for transitions between the medical school and PhD phases.
• Develop and oversee academic, professional development, clinical, community-building, and student engagement programming, including the annual MSTP Retreat and other major initiatives; oversee logistical implementation by the MSTP Coordinator.
• Lead program communications and publications, including reintroducing and managing the MSTP newsletter, developing and updating the program brochure and other promotional materials, and substantively contributing to the Annual MSTP Report.
• Manage program data, dashboards, trackers, surveys, and other systems supporting admissions, milestones, programming, assessment, and decision-making; analyze data and feedback to identify improvements.
• Manage trainee and program data and reporting workflows for the MSTP T32 training grant, annual RPPR, and competitive renewal, ensuring required information is complete, accurate, and organized in support of the Administrative Director’s oversight.
• Manage day-to-day financial administration for assigned activities, including purchase orders, reimbursements, invoices, and related transactions within established budget parameters.
• Collaborate with MSTP leadership, GSBS, Medical Education, faculty, students, alumni, and institutional partners to coordinate initiatives and support alignment across the MD-PhD training continuum.
• Provide functional direction and work coordination to the MSTP Coordinator on shared projects and initiatives by translating priorities into workflows, timelines, responsibilities, and deliverables and overseeing operational implementation.
• Perform other related duties.