Project Assistant Jobs

About The Position

Requirements

• Bachelor's degree required
• 3-5 years’ experience in a publishing or purchasing print, lettershop, project management or supply chain management environment
• At least two years previous management experience
• Knowledge of the print production process of 4 color publications
• Strong attention to detail and operational workflow dynamics to effectively track and analyze the status within the production process
• Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information in a professional manner.
• Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
• Strong organizational skills.
• Excellent computer skills.
• Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Nice To Haves

• Exposure to USPS postal regulations a plus

Responsibilities

• Key driver under the direction of the Director of Print and Mailing Services for planning and master production schedules for all projects.
• Proactively communicate with all Project Management, Prepress and Production personnel to keep accountable to critical dates to ensure production schedule is met.
• Manage and accept responsibility daily for all assigned personnel as they perform digital production-related tasks.
• Determine staffing requirements weekly and re-deploy resources during the week as needed to address any shifting manning needs or changes in priorities and scheduling.
• Responsible for leading Project Management and Prepress teams to effectively manage print for assigned campaigns to ensure high quality, cost effective and timely production.
• Work proactively with vendors to ensure continuous improvement and optimal production solutions for new and existing software systems and concepts for both Project Managers and Prepress.
• Maintain up to date knowledge of all relevant postal requirements from the USPS and ensure compliance to regulations for assigned projects.
• Process and track mock-ups, prototypes, electronic templates and printer proofs.
• Proactively communicate supply chain issues to production team and coordinate accordingly.
• Participation and leadership of relationship and business reviews with key partners and vendors.
• Remains abreast of existing and emerging projects by comprehending the project described from the client to ensure that the project is completed as the client has requested.
• Works effectively as a team member, embracing and fostering the ability to communicate efficiently with the project management team and with the production team.
• Manages POs in the Jaggaer system against open orders within the department.
• Completes charge backs for all completed projects in Jaggaer for work completed within the University.
• Creates invoices for all projects completed outside of the University and submit them to accounting for billing.
• Quote assigned projects for Printing & Mailing Services for both marketing and any project outside of marketing.
• Work in and remain up to date with Adobe WorkFront, Tharstern MIS system, Infigoweb to print system, Adobe Creative Suite and BCC Bulk Mailer.
• Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
• Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.

Benefits

• health insurance
• retirement plans
• tuition assistance