Project Accountant Jobs

About The Position

Requirements

• 0-4+ years of related accounting, project billing, or finance experience, preferably within the Architecture, Engineering, and Construction (AEC) industry or another project-based professional services environment.
• Associate's degree in Accounting, Finance, Business Administration, or a related field required.
• Experience preparing client invoices, reviewing contract billing requirements, and supporting project financial administration.
• Experience working with ERP, project accounting, or invoicing systems required; experience with Deltek Vantagepoint is strongly preferred.
• Strong Microsoft Excel skills required, including the ability to work with formulas, spreadsheets, reconciliations, and billing support documentation.
• Strong technical aptitude and the ability to learn new financial systems and software quickly.

Nice To Haves

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Experience assisting with project setup, billing terms, budgets, fee structures, and project financial data is preferred.
• Experience supporting accounts receivable activities, including invoice tracking, collections, aging reports, and payment reconciliation, is preferred.

Responsibilities

• Prepare, review, and process monthly and recurring client invoices in accordance with client contracts, billing terms, and company procedures.
• Support approximately 15-20 Project Managers across Virginia and Washington, DC by providing project billing and financial administration assistance throughout the project lifecycle.
• Maintain accurate project financial records, billing documentation, and supporting files within the ERP system.
• Assist with project setup, including reviewing contract compensation structures, billing methods, project budgets, fee schedules, task codes, and project financial information.
• Review contracts to ensure invoices comply with negotiated billing requirements, client-specific formats, and contractual obligations.
• Coordinate billing activities for a variety of project types, including transportation, land development, and public infrastructure projects.
• Prepare and manage billing for government and public agency clients, including Departments of Transportation (DOT), ensuring compliance with agency-specific invoicing requirements and documentation.
• Utilize Microsoft Excel extensively to prepare, reconcile, and support complex billing calculations and DOT-related invoice documentation.
• Monitor project accounts receivable, assist with aging reports, track outstanding invoices, and coordinate collection efforts with Project Managers and clients as needed.
• Coordinate accounts payable activities related to subconsultants and vendors, ensuring proper documentation and timely processing.
• Research and resolve client billing questions, invoice discrepancies, and contract-related issues while maintaining a high level of customer service.
• Partner with Project Managers to review project financial performance, billing status, budgets, and contract requirements throughout the billing cycle.
• Support recurring four-week billing cycles by managing competing priorities, maintaining accuracy under deadlines, and ensuring invoices are submitted on schedule.
• Assist the Finance team with reporting, financial analysis, contract administration, and other accounting or project finance functions as needed.

Benefits

• Best-in-class benefits and a flexible, hybrid work environment