PROJECT ACCOUNTANT

Corbins•Reno, NV

About The Position

Nox Group is seeking a Project Accountant to support complex, large-scale construction projects. The role serves as a financial partner to Project Managers, Project Executives, Operations, and Corporate Accounting, ensuring project financial data is timely, accurate, and actionable. As the front line for project accounting, the Project Accountant helps maintain accurate project records, protect profitability, support cash flow, and promptly identify and escalate financial issues or discrepancies to Project Accounting Managers. Project Accountants are expected to take ownership of project financial processes and act proactively. The role manages project financial activity from project setup through closeout. This includes maintaining project records in the ERP system, reviewing costs, supporting financial reviews and WIP forecasts, managing change orders and subcontractor documentation, processing accounts payable, preparing customer billings, monitoring collections, and supporting compliance and project closeout. The position is safety sensitive; applicable policies, including drug testing and background checks, apply. Duties may involve physical working conditions and the physical activities listed below.

Requirements

At least 1–2 years of experience in project accounting.
Proficiency with Microsoft Word, Excel, and Outlook.
Strong organizational skills and ability to manage multiple projects and deadlines while responding to changing priorities.
Strong verbal and written communication skills for interacting with operational teams, customers, vendors, and other stakeholders.
Ability to maintain precision and accuracy in financial reporting and documentation.
Team-oriented approach and desire to provide a high level of customer service and solutions.
Ability to meet the physical demands that may be inherent in the role, including potentially lifting up to 50 pounds; repeated pushing, pulling, carrying, reaching or working above shoulder level, walking, standing, sitting, stooping, kneeling, bending, and climbing; and potentially operating a motor vehicle, crane, tractor, or similar equipment.
Compliance with applicable safety-sensitive-position policies, including drug testing and background checks.

Nice To Haves

Familiarity with construction accounting.
Knowledge of project structure in a General Contractor/Subcontractor business environment.
Construction ERP experience; Spectrum is preferred.

Responsibilities

Set up and maintain projects in the ERP system, including contract values, billing structures, tax treatment, and phase codes, in accordance with contractual requirements and internal procedures.
Review project costs and documentation for accuracy and compliance with company standards.
Partner with Project Managers on weekly financial reviews, identifying risks, billing constraints, and open items requiring escalation.
Help prepare monthly Work-In-Process (WIP) forecasts; analyze profitability, percent complete, cost trends, and billing/payment status, and maintain variance explanations.
Review committed costs and purchase orders against actual costs and budgets to identify duplicate, inactive, or unsupported exposure.
Process job cost corrections and cost transfers, and maintain phase code structures for accurate financial reporting.
Identify and escalate sales and use tax discrepancies.
Work with Operations on contracts, changes, costs, compliance documents, and other project financial matters.
Complete month-end close responsibilities by required deadlines and in accordance with accounting procedures.
Issue and manage subcontractor documentation in accordance with contract specifications, ensuring required documents are collected and filed.
Monitor, process, and issue change orders; ensure they are documented and approved, and maintain records of change orders and their financial impacts.
Process project accounts payable and verify invoices against contractual terms and project requirements to support timely, accurate payment.
Manage subcontractor compliance documentation, including insurance, lien waivers, retention, and W-9 forms, and ensure records remain current and compliant.
Research and resolve subcontractor billing issues and discrepancies.
Prepare and submit monthly project billings according to contract requirements, ensuring accuracy and timeliness.
Track and bill stored materials when permitted by contract, maintaining required supporting documentation.
Track payment status, resolve discrepancies, and coordinate with customers to facilitate collections in accordance with contract terms.
Manage and update owner and subcontractor schedules of values to align with project progress and contract terms.
Support submission and tracking of contractual compliance documentation, including certified payroll, OCIP/CCIP, and insurance requirements.
Research and resolve billing and payment discrepancies.
Support project closeout, including final billings, retention, subcontract reconciliation, and final lien waivers.