Payroll Specialist Jobs

About The Position

Requirements

• High school graduate or equivalent.
• Minimum of 3 years payroll experience.
• Applicants must be at least 18 years of age.
• Prior experience and knowledge of ADP.
• Knowledge of payroll systems and procedures, including processing, deductions, and compliance requirements.
• Knowledge of federal wage and hour regulations, including a basic understanding of Fair Labor Standards Act (FLSA) guidelines.
• Working knowledge of garnishment laws and payroll-related obligations, including proper handling and administration.
• Strong problem-solving skills, with the ability to identify issues, evaluate information, and implement appropriate solutions.
• High level of accuracy and attention to detail in all aspects of payroll processing and recordkeeping.
• Ability to learn and effectively operate computer systems and payroll programs.
• Ability to maintain strict confidentiality of sensitive employee and payroll information in accordance with applicable policies and regulations.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and Teams; and the ability to adapt to new software, systems and technology tools as needed.
• Excellent written and verbal communication skills.

Responsibilities

• Collect and maintain banking information for direct deposit setup, initiate payroll deposits on paydays, and create manual banking entries for urgent pay corrections, including issuance of manual payroll checks.
• Investigate and resolve rejected deposits and NOC (Notice of Change) reports, including reissuing payments and ensuring accurate employee banking information.
• Process and monitor garnishment orders and other payroll-impacting actions, maintain relationships with garnishing agencies, and prepare and remit payments in a timely and accurate manner.
• Maintain and document all payroll records, including managing electronic files for Federal W-4 changes, direct deposit updates, and other payroll-related documentation.
• Conduct periodic audits of payroll records to ensure accuracy, completeness, and compliance with policies and regulatory requirements.
• Monitor and resolve issues related to uncollected payroll, including research, reconciliation, and corrective action.
• Respond promptly and professionally to employee inquiries regarding payroll issues, tax withholdings, deductions, and related concerns.
• Process and manage the full lifecycle of leaves of absence, including FMLA, state-mandated paid leave, disability, Federal military and personal leave.
• Evaluate medical documentation, track eligibility and leave duration.
• Review and approve employee self-service changes, including direct deposit updates and W-4 withholding elections, ensuring accuracy and compliance.
• Work with employees to ensure proper setup and accuracy of local tax withholdings, including EIT and LST deductions.
• Assist employees with payroll system access, including portal navigation and password resets, to support efficient use of self-service tools.
• Prepare and reissue payroll documentation, including W-2 forms and paystubs, and complete payroll-related employment verification requests.
• Support payroll accounting functions by assisting with accrual questions, preparing funding reports, and coordinating payroll-related financial documentation.
• Create and process third-party wire transfers and intra-county transfers related to payroll and benefit obligations.
• Provide first-level support and guidance to department managers on payroll policies, procedures, and compliance requirements, and perform other related duties as assigned.