Payroll Specialist

MP Nexlevel•Annandale, MN

1d•Hybrid

About The Position

The Payroll Specialist will administer and maintain the electronic timekeeping system, enter data into payroll and administrative databases, and reconcile payroll prior to transmission. This role is responsible for processing payroll accurately and ensuring timely completion for multiple companies. The specialist will also handle manual checks, ACHs, generate certified payrolls for prevailing wage jobs, and report monthly hours and wages to various Unions. A key responsibility includes managing the weekly submission of certified payroll reports across multiple states and auditing subcontractor reports. The position involves determining payroll liabilities by inputting tax information, 401K transfers, direct deposits, child support, wage assignments, and garnishments. Additionally, the specialist will respond to customer inquiries, perform general ledger reconciliations, make journal entries, and assist with audit preparations. Processing year-end reporting such as W-2s and W-2Cs is also part of the role. Other duties as assigned.

Requirements

Associate or Bachelor’s degree with concentration in accounting/finance, or equivalent direct experience in payroll or accounting.
Experience in a payroll position in a fast-paced environment required (multi-state construction payroll).
Knowledge of accounting practices and procedures.
Knowledge and understanding of tax reciprocity rules and regulations.
Validate employee hours against wage determinations, trade classifications fringe allocations, and location-based rate schedules.
Child support & garnishment setup.
Advanced Knowledge of and experience with Excel.
Strong written and verbal communication skills, attention to detail, and organization skills.
Strict adherence to data privacy laws and internal company confidentiality policies.
Advanced Excel proficiency, including deep knowledge of VLOOKUP/XLOOKUP & Pivot Tables.

Nice To Haves

Knowledge of certified payroll principles, practices, regulations, laws, and prevailing wage statutes (Davis-Bacon Act).
Certified Payroll reporting.
Prevailing wage payroll processing.
Multi-state union reporting.
GL accounting reconciliation.
SOX controls & compliance.

Responsibilities

Administer and maintain electronic timekeeping system.
Enter data into payroll and administrative databases and software programs.
Reconcile payroll prior to transmission and validate confirmed reports.
Process payroll and ensure completion of payroll for MP companies in a timely manner.
Process manual checks or ACHs when necessary.
Generate and report certified payrolls for prevailing wage jobs.
Report monthly hours and wages along with payments due to various Unions.
Manage the preparation and weekly submission of certified payroll reports across multiple states.
Monitor and audit subcontractor certified payroll reports.
Determine payroll liabilities by entering federal, state, and local income and social security tax information, 401K transfers, direct deposits, child support, wage assignments and garnishments.
Respond to inquiries from internal and external customers; answer questions, provide documents, explain procedures, interpret policies, resolve discrepancies, and handle complex problems as they arise.
Perform account balance and reconcile general ledger regarding payroll transactions.
Make journal entries as required.
Assist in the preparation responses for examiners, auditors, or external/internal audit.
Process accurate and timely year-end reporting when necessary (W-2, W-2C, etc.).
Other duties as assigned.