Payroll Specialist (Contract)

GENERAL ROBOTICS (a SIG SAUER Company)•Portsmouth, NH

About The Position

The Payroll Specialist supports the broader organization and the Manager, Payroll and Assistant Manager, Payroll with payroll processing, timekeeping, and coordination with Human Resources to ensure accurate data entry. The role serves as a contact for escalated employee payroll inquiries and helps ensure compliance with payroll policies, procedures, labor laws, and regulations while protecting confidential information. This mid-level role works with cross-functional teams, communicates payroll information with a customer-service mindset, and researches and resolves complex payroll discrepancies and employee concerns. The position is with SIG SAUER, Inc., a manufacturer and provider of firearms, electro-optics, ammunition, airguns, suppressors, remote controlled weapons stations, and training. The company is headquartered in Newington, New Hampshire, and employs people across U.S. locations and global facilities. On-site work may be required at management’s discretion.

Requirements

High school diploma or equivalent, or related experience and/or training, or an equivalent combination of education and experience.
Typically 2–3 years of previous payroll experience.
Strong understanding of wage and hour laws and tax withholdings.
High accuracy and attention to detail.
Excellent oral and written communication skills and a strong customer-service orientation.
Intermediate proficiency in Microsoft Outlook, Excel, Word, and PowerPoint; Excel skills must include preparing pivot tables and VLOOKUPs.
Some experience and ability to navigate payroll processing, timekeeping, and reporting systems.
Ability to work in a fast-paced environment with shifting priorities and initiatives.
Ability to work independently and as part of a team, including with cross-functional teams.
Strong time-management skills, ability to meet strict deadlines, and ability to multitask.
Ability to maintain confidential information.
Basic problem-solving skills to investigate and resolve common payroll issues.
Ability to communicate ideas and information clearly, concisely, and accurately, verbally and in writing.
Ability to sit for prolonged periods and work at a computer using a keyboard and mouse while performing repetitive tasks.
Ability to open file cabinets, reach with hands and arms, bend and twist, and lift and move files.
Ability to lift up to 25 pounds.
Must comply with applicable work-exposure EH&S training requirements and company security mandates.

Nice To Haves

Bachelor’s degree in a related field preferred.

Responsibilities

Collect, calculate, enter, and retrieve data in the payroll system.
Support payroll processing in accordance with company policies and applicable federal and state regulations, including reporting requirements.
Maintain accurate payroll records and ensure secure storage in accordance with regulatory requirements.
Prepare and distribute payroll reports to internal departments and management as needed.
Audit employee payroll information, including new hires, terminations, promotions, and compensation changes.
Serve as a point of contact for employee payroll-related questions and concerns.
Prepare reports capturing weekly labor hours for staffing agencies covering temporary associates at SIG SAUER U.S. locations.
Review timekeeping discrepancies, troubleshoot timecard issues, report problems, and coordinate resolutions with appropriate departments or supervisors.
Coordinate with supervisors and department heads to ensure timely timecard submission and approval.
Process historical timecard adjustments and manage time-off accruals.
Review and analyze payroll deductions, including voluntary and involuntary deductions, and rates provided by HR.
Prepare and process employer HSA contributions provided by HR Benefits.
Audit 401(k) elections and review and submit the 401(k) data file.
Review and process benefit deduction updates, life-event adjustments, and benefit catch-ups related to employee leaves of absence, including catch-ups for employees returning from leave.
Develop user procedures, guidelines, and documentation; support process improvements; and create standard operating procedures for assigned tasks.
Complete employment verifications and workers’ compensation reports.
Assist with monthly, quarterly, and year-end reporting of salary-based information and run preliminary and final payroll processing reports.
Protect confidential information and maintain employee confidence in payroll operations.
Participate in continuous-improvement projects and tasks and sustain 5S standards.
Follow required safety and ISO procedures and comply with work-exposure EH&S training requirements and SIG SAUER security mandates.
Wear required personal protective equipment where required.
Perform miscellaneous duties as assigned.