Payroll Specialist

PCSI - Professional Contract Services, Inc • Austin, TX

8h • Hybrid

About The Position

PCSI is seeking a Payroll Specialist to join their corporate Payroll team. This role will support the day-to-day administration of payroll and ensure compliance with company policies and regulatory requirements at federal, state, local, and federal contract levels. The Payroll Specialist will process payroll for assigned worksites, assist with reconciliations and audits, and contribute to process improvement projects. This position will also serve as a primary contact for employee payroll inquiries and collaborate with various departments to resolve payroll-related issues. The ideal candidate will have a solid foundation in payroll, a proactive approach to learning, and a desire to grow their expertise.

Requirements

• High school diploma or GED equivalent required
• At least three (3) years of payroll processing experience in a high-volume environment of 1000 employees or more.
• Knowledge of PC functions and operation of Windows applications, including MS Word, MS Excel, and related applications.
• Working knowledge of payroll systems, payroll reports, and state and federal payroll taxes.
• Understanding of Fair Labor Standards Act (FLSA) compliance requirements and how they apply to payroll.
• Ability to handle confidential material with sensitivity and discretion.
• Strong decision-making, problem-solving, analytical, and mathematical skills.
• Excellent listening, written and oral communication, organizational, multitasking, and time management skills.
• Excellent attention to detail.
• Ability to interpret policies, procedures, and regulations.
• Ability to effectively present information in one-on-one and small group situations to other employees of the organization.
• Ability to work as a team member.
• Self-starter with the ability to work with minimal direction and supervision.
• Ability to pass criminal, drug, financial, and driving screening.
• May need to have the ability to legally drive a company vehicle.
• Ability to remain in a stationary position regularly, up to 85% of the time.
• Occasionally move about inside the office to access file cabinets, office machinery, etc. and carry office materials and supplies up to 20 pounds.
• Constantly operates a computer and other office productivity machinery, such as calculator, phone, copier, etc. and a personal computer.
• Ability to exchange accurate information in person and over the phone.

Nice To Haves

• Some college coursework.
• Experience processing multi-state, union, and non-union payroll.
• UKG payroll and UKG Time & Attendance (UTA) experience.
• Experience with Service Contract Act, Wage Determinations, and prevailing wages under Davis Bacon Act.
• Experience participating in an HRIS implementation.
• Experience processing certified payroll.
• Fundamental Payroll Certification (FPC).

Responsibilities

• Oversee the delivery of efficient and effective Payroll Administrative Services, including payroll processing and the processing of new hires, transfers, relocations, terminations, and changes to employment conditions.
• Ensure systems are set up and updated to reflect the current employee base, including wages, benefits, sick and vacation time in line with contracts (union and non-union).
• Assist UKG with wage garnishment and child support requests.
• Review and audit employee timecards for accuracy before payroll processing.
• Provide additional payroll processing support, including overpayment recoupment and manual payroll inputs (i.e., FMLA and PTO accruals), and deliver internal and external payroll reporting requirements.
• Assist with year-end processes, including reconciliations and W-2 processing.
• Review, analyze, and reconcile payroll data according to established timelines, standards, and procedures.
• Review, analyze, and maintain labor allocations to ensure payroll costs are accurately charged to the appropriate contracts and departments.
• Support and participate in payroll compliance audits by reviewing payroll data, validating records, and assisting with the resolution of identified discrepancies to ensure regulatory and policy compliance.
• Ensure strict compliance with internal and external policies and regulations.
• Assists Payroll Manager in annual audit of financials.
• Research employee payroll inquiries and answer questions through the payroll ticketing system.
• Develop and maintain close professional relationships with assigned sites, team members, HR, Finance, IT, and Legal teams to ensure Payroll Administrative processes meet current and evolving business and legislative requirements and to review and reconcile cross-departmental data.
• Be proactive in identifying inefficiencies in processes and/or procedures and offer suggestions.
• Keep abreast of developments in HR and Payroll Services, identify best-practice solutions, and evaluate their applicability to PCSI requirements.

Benefits

• Annual bonus opportunity up to 6%.
• Comprehensive medical, dental, and vision coverage with 100% employer-paid premiums for Employee Only plans.
• 401(k) with company match up to 6%, with pre-tax and Roth options, and 100% immediate vesting upon eligibility.
• Company-paid short-term and long-term disability, plus additional voluntary benefit options.
• 21 days of PTO each year, in addition to all federal holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED