Office Manager Jobs

About The Position

Requirements

• Bachelor’s degree or equivalent work experience required.
• Minimum of 5+ years of experience as an Office Manager or business manager, preferably within a legal or professional services environment.
• Proven track record of progressive success in human resources or administrative management with a growing organization.
• Demonstrated leadership and management capabilities, with a strong ability to implement initiatives and drive positive organizational change.
• Experience in facilities management, including design, construction, contract negotiation, and project oversight, is a plus.
• Solid understanding of basic accounting principles and experience with budget management.
• Strong written and verbal communication skills, with the ability to interact effectively and diplomatically with attorneys, business professionals, and external vendors.
• Excellent organizational, project management, and problem-solving skills.
• Strong relationship-building and team leadership abilities.
• Demonstrated strong business acumen, judgment and decision-making skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Nice To Haves

• Experience in facilities management, including design, construction, contract negotiation, and project oversight, is a plus.

Responsibilities

• Partner with Human Resources on employee relations matters, performance management, promotions, performance improvement plans, and terminations.
• Manage the full-cycle recruiting process for assigned business professional positions, including sourcing, interviewing, hiring, and onboarding.
• Coordinate attorney, legal support, and business professional interview schedules as needed.
• Supervise, coach, train, evaluate, and develop direct reports, including management of performance, workflow, and compensation reviews.
• Administer timekeeping, attendance, and time-off processes for hourly employees, including approval and submission of time records.
• Support staffing strategy and resource alignment by evaluating workloads, identifying staffing gaps, and implementing solutions to ensure appropriate attorney support.
• Coordinate office workflow and administrative support services to maximize operational efficiency.
• Manage the day-to-day operations of the office, ensuring exceptional service delivery and efficient office administration.
• Serve as the primary liaison between attorneys and administrative teams, proactively identifying and resolving operational, staffing, and workflow issues.
• Act as a trusted advisor to office leadership by anticipating needs, recommending solutions, and overseeing implementation of operational initiatives.
• Translate Firm policies, priorities, and strategic objectives into practical office procedures and workflows.
• Maintain a collaborative, professional, and engaged office environment through visible and hands-on leadership.
• Lead and support office change management efforts, including office reconfigurations, staffing transitions, and operational improvements.
• Prepare reports, presentations, headcount analyses, and other administrative materials as requested by office and Firm leadership.
• Develop, manage, and monitor office operating and capital budgets.
• Review monthly financial reports and budget variances, providing analysis and recommendations as needed.
• Process invoices, monitor office expenditures, and ensure timely payment approvals and reconciliations.
• Establish and maintain financial controls that support cost-effective office operations.
• Manage office-related purchasing activities and vendor relationships to maximize service quality and value.
• Oversee all facilities and workplace services functions to ensure a safe, efficient, and professional office environment.
• Manage office services, reception, meeting services, and related support staff.
• Maintain office appearance, cleanliness, and functionality, including conference rooms, common areas, break rooms, cafés, visitor offices, and support spaces.
• Coordinate routine maintenance, facility repairs, and service requests, ensuring timely resolution.
• Partner with building management and Firm facilities leadership on space planning, office moves, leasehold improvements, construction projects, and capital initiatives.
• Oversee office assignments, internal office relocations, and workspace utilization.
• Manage inventory, procurement, and vendor relationships for office supplies, furniture, equipment, amenities, and workplace services resources.
• Plan, coordinate, and execute office meetings, training programs, employee engagement activities, and special events.
• Lead the planning and execution of office-sponsored events, including holiday celebrations, employee appreciation events, summer outings, attorney events, and other office functions.
• Partner with Client Growth and Marketing teams to coordinate client-facing events and business development activities.
• Support summer associate, internship, and law student programs in partnership with Firm recruiting and program leadership.
• Oversee office records management processes, including retention, storage, transfer, imaging, and destruction of records in accordance with Firm policies and legal requirements.
• Coordinate file transfers and records-related requests with attorneys, administrative staff, Records personnel, and other departments.
• Ensure accurate organization, maintenance, and compliance of office records and information resources.
• Serve as a liaison among Human Resources, Recruiting, Information Technology, Finance, Facilities, Records, Marketing, and other Firm departments.
• Participate in Firm management meetings and provide updates regarding office operations, staffing, facilities, budgets, and strategic initiatives.
• Identify risks, operational concerns, and resource needs proactively, escalating issues when necessary and recommending solutions.
• Perform additional duties and special projects as assigned.