Project Manager, Facilities, Real Estate and Office Development

Ryan•Plano, TX

3d•Hybrid

About The Position

The Project Manager, Facilities facilitates new office startups, relocations, and operations, and coordinates solutions for furniture and other issues in existing offices. The role manages facility relocation projects, furniture procurement and installation, maintenance, vending services, general procurement, financial analysis, budget creation, landlord and vendor interactions, invoice reconciliation, and other operational services in coordination with Facilities and field leadership and personnel. The Project Manager coordinates facilities projects across multiple locations, supports construction punch-list resolution, plans and tracks vendor deliveries and installations, and ensures office products and services are delivered on schedule and at negotiated cost. The position develops project plans and budgets, sources vendors and bids, participates in design planning, oversees vendor work and performance, and recommends solutions to operational and purchasing issues. The role also conducts office visits, supports temporary office furniture needs, and reconciles and approves vendor invoices.

Requirements

Eight years of related experience.
Ability to manage multiple projects across multiple locations and prioritize tasks as circumstances change.
Broad knowledge of design, construction, building systems, space planning, and other real estate disciplines.
Experience managing and coordinating facilities projects, relocations, and associated multi-vendor activities.
Ability to adapt quickly to change.
Commitment to customer service and teamwork.
Knowledge of procurement and inventory management.
Skills in vendor sourcing, negotiations, product research, and financial analysis.
Knowledge of building systems, office systems, furniture, and equipment.
Ability to use discretion, sound judgment, and decision-making on projects.
Ability to work independently on remote projects through successful completion.
Above-average verbal and written communication skills and ability to communicate effectively with all levels of management.
Intermediate knowledge of Microsoft Word, Excel, Outlook, and Internet navigation and research.
Valid driver’s license required.

Nice To Haves

Bachelor’s degree in a related field preferred.
Basic knowledge of AutoCAD preferred.

Responsibilities

Assist real estate personnel with construction punch-list resolution and correction activities nationally.
Provide strategic and tactical direction on projects to meet current and anticipated corporate requirements and objectives.
Conduct on-site office visits, assess office equipment and conditions, recommend remedies, and manage office enhancements.
Define, source, recommend, procure, and coordinate timely delivery and installation of facilities-related products and services at negotiated cost.
Manage service-related issues, vendor reporting and payments, and spreadsheets; facilitate visitor parking, copier activity, vending services, equipment inventory, and miscellaneous purchases at national locations.
Identify and offer solutions for operational issues, potential problems, and efficiency challenges.
Monitor construction schedules and coordinate vendor product deliveries and installations in accordance with property management rules and regulations.
Reconcile vendor service invoices and contracts and approve invoices for payment.
Develop project plans, source vendors and bids, create purchase orders, and execute office and employee relocation projects on time, within budget, and to specifications.
Participate in preliminary architectural and engineering design and specification planning to ensure office functionality needs are met.
Develop requirements, obtain quotes, initiate purchases, and coordinate delivery and installation of rental furniture at temporary offices; track rentals and arrange furniture removal at lease end.
Communicate Firm objectives and standards to vendors, contractors, and consultants, and monitor their performance for compliance.
Initiate bids and scopes of work and organize, schedule, and coordinate vendors for routine service requests, including security systems, audio/visual repairs, HVAC, electrical, plumbing, and painting work.
Research issues, seek solutions, analyze bids, and recommend alternatives for national purchasing and maintenance programs.
Assist in identifying best practices and updating Firm procedures and policies.
Supervise vendor personnel and activities on projects by providing direction on scheduling, work adjustments, and corrections, and checking quality, accuracy, and completeness.
Perform other duties as assigned.

Benefits

Hybrid work options.
Generous personal time off (PTO) benefits.
14 weeks of 100% paid leave for new parents, including adoption.
Monthly gym membership or gym equipment reimbursement.
Benefits eligibility effective day one.
401(k) with employer match.
Tuition reimbursement after one year of service.
Fertility assistance program.
Eligibility for a four-week company-paid sabbatical after five years of service.
Award-winning culture.