Project Manager, Facilities, Real Estate and Office Development

Ryan•Plano, TX

2d•Hybrid

About The Position

The Project Manager, Facilities facilitates new office startups, relocations, and operations, and coordinates furniture and other issues in existing offices. The role manages facility relocation projects, furniture procurement and installation, maintenance, vending services, general procurement, financial analysis, budgets, landlord and vendor interactions, and invoice reconciliation. The Project Manager coordinates these activities with Facilities and field leadership and personnel across multiple locations. The role develops and executes project plans, sources vendors and bids, creates purchase orders, and coordinates deliveries and installations to ensure office and employee relocation projects meet schedules, budgets, and specifications. It also supports design and planning, temporary office furniture rentals, vendor and service coordination, invoice and contract review, and improvements to operational practices and procedures. The position supervises vendor personnel and activities on projects, including scheduling, work adjustments, corrections, and quality checks.

Requirements

Bachelor’s degree in a related field preferred, with eight years of related experience.
Ability to manage multiple projects across multiple locations and reprioritize tasks as circumstances change.
Broad knowledge of design, construction, building systems, space planning, and other real estate disciplines.
Experience or ability in managing and coordinating facilities projects, relocations, and associated multi-vendor activities.
Ability to adapt quickly to change.
Commitment to customer service and teamwork.
Knowledge of procurement and inventory management.
Skills in vendor sourcing, negotiations, product research, and financial analysis.
Knowledge of building systems, office systems, furniture, and equipment.
Ability to use discretion, sound judgment, and decision-making skills on projects.
Ability to work independently on remote projects through successful completion.
Above-average verbal and written communication skills and ability to communicate effectively with all levels of management.
Intermediate knowledge of Microsoft Word, Excel, Outlook, and internet navigation and research.
Valid driver’s license.
Ability to lift, carry, push, or pull up to 50 pounds and perform moderate exertion to assist with office moves.

Nice To Haves

Bachelor’s degree in a related field.
Basic knowledge of AutoCAD.

Responsibilities

Assist real estate personnel with construction punch-list resolution and correction activities nationally.
Provide strategic and tactical direction on projects to meet current and anticipated corporate requirements and objectives.
Conduct on-site office visits, assess whether offices are properly equipped, recommend remedies, and manage office enhancement items.
Define, source, recommend, and procure facilities-related products and services, ensuring timely delivery and installation at negotiated costs.
Manage service issues, vendor reporting and payments, spreadsheets, visitor parking, copier activity, vending services, equipment inventory, and miscellaneous purchases at national locations.
Identify and offer solutions to operational issues, potential problems, and efficiency challenges.
Monitor construction schedules and coordinate vendor product deliveries and installations in accordance with property management rules and regulations.
Reconcile vendor invoices and contracts and approve invoices for payment.
Develop detailed project plans, source vendors and bids, create purchase orders, and execute office and employee relocation projects on time, within budget, and according to specifications.
Participate in preliminary architectural and engineering design and specifications planning to address office functionality needs.
Develop requirements, obtain quotes, initiate purchases, and coordinate delivery and installation of rental furniture at temporary offices.
Track furniture rentals and coordinate furniture removal at the end of lease terms.
Communicate Firm objectives and standards to vendors, contractors, and consultants, and monitor performance for compliance.
Initiate bids and scopes of work and organize, schedule, and coordinate vendors for routine service requests, including security systems, audio/visual repairs, HVAC, electrical, plumbing, and painting.
Research issues, analyze bids, seek solutions, and recommend alternatives for national purchasing and maintenance programs.
Assist in identifying best practices and updating Firm procedures and policies.
Supervise vendor personnel and activities on projects, providing direction on scheduling, work adjustments, and corrections and checking quality, accuracy, and completeness.
Perform other duties as assigned.